What are the responsibilities and job description for the PROPOSAL COORDINATOR position at Ci Design, Inc.?
Department: GENERAL
Location: BOSTON, MA
Compensation: $65,000 / year
Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office.
This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.
KEY RESPONSIBILITIES
- Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards.
- Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines.
- Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines.
- Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements.
- Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion.
- Assemble proposal materials in compliance with client requirements.
- Proofread proposals for clarity, coherence, accuracy, and consistency.
- Prepare proposal drafts for leadership review and incorporate feedback and revisions.
- Organize final proposal reviews and submit approved proposals through designated client portals.
- Follow up on submitted proposals for status updates, outcomes, and new opportunities.
- Update and maintain records related to opportunities, staff, consultants, clients, and business development activities.
- Strong written and verbal communication skills.
- Exceptional attention to detail and proofreading abilities.
- Strong organizational and time management skills.
- Ability to manage multiple deadlines and priorities simultaneously.
- Experience coordinating with internal teams and external consultants.
- Ability to interpret proposal requirements and ensure compliance.
- Proficiency with Microsoft Office Suite.
- Experience with proposal tracking and project management systems preferred.
- Ability to work effectively in a collaborative team environment.
• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.
Salary : $65,000