Purchasing Buyer - Temporary

JOB SUMMARY 

The Procurement Buyer function supports internal stakeholders across the Authority and is responsible for executing purchasing transactions in accordance with airport procurement policies, applicable state procurement requirements, and internal control standards. The Temporary Purchasing Buyer role is intended to provide hands-on operational purchasing support, ERP transaction processing, vendor coordination, and issue resolution to sustain procurement services that support airport operations. 

ESSENTIAL JOB RESPONSIBILTIES 

• Serve as a liaison between internal end-users, suppliers, and vendors to coordinate and expedite purchase requests and deliveries. 

• Review purchase requisitions to confirm specifications, quantities, quality requirements, pricing, and delivery timelines. 

• Identify sourcing options, pricing, and delivery schedules for requested goods and services. 

• Convert approved requisitions into purchase orders within the Enterprise Resource Planning (ERP) system (Microsoft Dynamics AX). 

• Maintain and monitor open purchase orders to ensure fulfillment of delivery and contractual requirements. 

• Verify pricing accuracy, shipping terms, and delivery dates prior to order confirmation. 

• Solicit, review, and analyze quotations, bids, and proposals within established dollar thresholds in compliance with state procurement guidelines. 

• Ensure all quotes, bids, and purchasing activities adhere to internal policies and regulatory requirements. 

• Address and resolve purchase order discrepancies, invoice issues, and accounts payable variances in coordination with internal stakeholders and suppliers. 

• Route procurement documents, waivers, and purchase orders through DocuSign for execution and recordkeeping. 

• Maintain procurement records, including master project listings and waiver files. 

• Provide end-user support and troubleshooting related to ERP purchasing functionality and processes. 

• Train internal staff on purchasing procedures and ERP system navigation as required. 

• Coordinate with Information Technology to report, track, and resolve system-related issues affecting procurement operations. 

• Support vendor issue resolution related to invoicing, warranties, replacements, cancellations, and delivery concerns. 

• Perform additional procurement-related duties as assigned to support departmental.
  
  

REQUIRED QUALIFICATIONS   

• High school diploma or equivalent; relevant work experience may be accepted in lieu of formal education. 

• Demonstrated experience supporting purchasing or procurement functions in a public-sector or regulated environment. 

• Working knowledge of procurement principles, purchasing regulations, and compliance requirements. 

• Experience reviewing requisitions, issuing purchase orders, and resolving invoice or pricing discrepancies. 

• Proficiency using ERP systems for purchasing transactions and record management. 

• Strong attention to detail with the ability to verify pricing, delivery terms, and documentation accuracy. 

• Effective communication skills to coordinate with internal stakeholders, suppliers, and service providers. 

• Ability to maintain procurement records and manage multiple open purchase orders simultaneously. 

• Capacity to obtain and maintain required airport security credentials, including a SIDA badge.
  
  

PREFERRED QUALIFICATIONS   

• Associate’s degree in business management, accounting, or a related field. 

• Prior experience in an airport authority, government agency, or public procurement environment. 

• Experience using Microsoft Dynamics AX or similar ERP purchasing platforms. 

• Institute for Public Procurement (NIGP) purchasing certification. 

• Experience soliciting and evaluating quotes or bids within defined dollar thresholds. 

• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint. 

• Experience training end-users on procurement systems or purchasing processes. 

• Strong vendor relationship management and issue-resolution experience.