Projects Coordinator

Overview

The Projects Coordinator serves as the operational backbone of the Communications Team; ensuring projects are clearly defined, timelines are met, priorities remain aligned with church initiatives, and excellence is delivered across all communication channels. This role manages the Communications queue within Asana, distributing tasks to the appropriate team members and maintaining smooth, strategic workflows in support of weekend services, campus communications, ministry events, and outreach initiatives.

Additionally, the Projects Coordinator oversees the print room workflow—managing scheduling, job prioritization, resource coordination, and delivery—ensuring printed materials for all campuses are produced accurately, on time, and at the highest standard of excellence.

Key Responsibilities

Project Coordination & Workflow Management

• Oversee the Communications project pipeline in Asana, ensuring every request is properly scoped and assigned

• Build and track timelines for weekend content, campaigns, events, and recurring communications

• Manage team workload capacity to prevent bottlenecks and maintain project momentum
  Provide proactive communication on status updates, next steps, and risks

Print Room Oversight

• Manage and prioritize all print requests for main and multi-site campus needs
  Coordinate job scheduling, including weekend, seasonal, and high-volume productions
  Ensure quality control for printed materials, alignment to brand standards, and accurate delivery

• Maintain an organized and efficient workflow system for print requests, approvals, production, and distribution

• Oversee print room resources, including tracking inventory of print supplies and coordinating equipment maintenance

• Collaborate with ministries to ensure specifications and timelines are clear and achievable

Communication & Collaboration

• Serve as the primary liaison between ministries and the Communications Team

• Communicate with vendors to manage expectations and timelines

• Lead weekly planning, scheduling, and review meetings

• Maintain strong partner satisfaction through timely communication and visibility into deliverables

Quality & Process Improvement

• Identify system gaps and refine processes to increase productivity

• Maintain process documentation, templates, and best practices

• Uphold brand consistency and excellence in all creative deliverables

Qualifications

• Strong project and workflow management skills with proven experience in fast-paced environments

• Familiarity with print production processes and scheduling preferred

• Proficiency with project management tools (Asana strongly preferred)

• Excellent communication skills with high attention to detail and follow-through

• Ability to handle multiple priorities and tight deadlines with grace and efficiency

• Alignment with Church of the King’s mission, values, and ministry culture

What Success Looks Like

• Communications projects and print room jobs are efficiently planned, clearly communicated, and consistently on time

• Campus and ministry partners experience seamless service and visibility into their requests

• Workflows are streamlined, enabling the creative team to focus on producing high-quality work

• All printed materials meet Church of the King standards for brand excellence and accuracy