Grants & Contracts Administrator

Grants & Contracts Administrator Job Description

Location: This position is located within the State of Alaska, with a preference for individuals located in Anchorage, AK office.

Salary: 4

Reports To: Finance Director/or Executive Director

Supervises: None

Status: Full time, Exempt

The Organization: CRRC is a nonprofit intertribal fish and wildlife commission established to address environmental and natural resources issues of concerns to its seven member Tribes, located in the Chugach Region of southcentral Alaska. These include Tatitlek Village IRA Council, Native Village of Eyak (Cordova), Port Graham Village Council, Nanwalek IRA Council, Chenega IRA Council, Qutekcak Native Tribe (Seward), and the Valdez Native Tribe.

Position Description: This position works closely with the Executive Director, Mariculture Director, Finance Director, and Grants Accountant to oversee compliance with government grants and manage relationships with funders. The Grants and Contracts Administrators primary responsibility is to ensure compliance with performance requirements as outlined in each grant agreement, tracking grant proposals, ensuring required reporting is completed timely, and assist with the development and submission of grant applications.

Primary Duties:

Grants & Contracts Administration

• Oversee compliance with federal and private grants, including tracking milestones, reporting, and documentation.
• Maintain audit-ready files for each active fund.
• Serve as the primary point of contact for grant and contract agencies.
• Assist in development and submission of grant proposals and technical reports.
• Monitor subawards and vendor contracts for compliance.
• Ensure compliance with 2 CFR 200 (Uniform Guidance) in all agreements.
• Support tribal governments in the Chugach Region with grant-related technical assistance.
• Ensure administrative processes for pre award, post award, and closeout are completed.
• Maintain grant tracking database in Notion (e.g., deadlines, reporting requirements, funder contacts).
• Organize documentation such as proposals, reports, budgets, and correspondence.
• Collaborate with team members by assigning tasks, setting reminders, and updating grant statuses.
• Ensure data accuracy and consistency across all grant-related records.
• Create dashboards or templates to streamline grant management processes.

Finance Support

• Coordinate with Finance Department to ensure accurate accounting of grant and contract activity.
• Assist with setting up awards in the financial system, including new grants and subawards.
• Prepare and process grant amendments, budget modifications, and no-cost extensions.
• Review grant budgets for compliance and accuracy; flag discrepancies and recommend corrections.
• Prepare (but not input) journal entries related to grant activity.
• Maintain updated tracking of grant budgets, burn rates, and allowable costs.
• Assist with development of budget narratives and cost allocations for new proposals.
• Participate in annual audit process.

Qualifications:

• A degree in finance, project management, accounting or related field preferred.
• At least 4 years of experience working within program development, including grant writing and related government contracts management.

Skills and Abilities:

• Able to work independently, submit accurate documentation, and seek guidance when
• Experience in grant management, non-profit accounting and federal grant management.
• Experience in accounting, budgeting, financial analysis, Microsoft Excel and computerized accounting systems is desired.
• Ability to meet deadlines while managing competing priorities.
• Knowledge of federal purchasing and procurement
• Familiarity with 2 CFR Part 200
• Experience organizing, coding, and tracking classifications for projects that utilize multiple grant and donor funds.
• Highly organized, efficient, solutions- and detail-oriented with excellent administrative and time management skills.
• Demonstrated ability to work successfully both independently and within a team
• Strong communication and interpersonal skills, ability to communicate effectively and comfortably with partners of different backgrounds and experiences.

Employee is expected to embrace, support and promote the core values of respect, integrity, trust, compassion and quality which align with CRRCs Mission and Vision through their actions and interactions with all staff, and partners.

THE CHUGACH REGIONAL RESOURCES COMMISSION IS AN EQUAL OPPORTUNITY EMPLOYER. PREFERENCE IS EXTENDED TO QUALIFIED AMERICAN INDIAN INDIVIDUALS FOR APPOINTMENTS TO ALL POSITIONS ON THE STAFF OF THE CHUGACH REGIONAL RESOURCES COMMISSION (Public Law 93-638 Indian Self-

Determination and Education Assistance Act, Indian Preference Act, and the Indian Civil Rights Act, 1968 apply).