Office Administrator

Searching for a talented, organized and strategic Office Administrator for a disposable safety wear manufacturer based out of Santa Fe Springs, CA. The individual in this role will work directly with the Executive Team, Managers and operate across all aspects of the business. This individual is responsible for HR, administrative and business operations. Must have both HR and administrative experience. Needs to have strong leadership skills. This role will report directly to the Executive team. Pay rate will vary depending on experience.

Administrative:

• Compiles and creates production and efficiency reports.
• Creates data collection forms and tables for analysis by management, using MS Excel or similar system.
• Monitors purchasing needs for the Company (office supplies, labels and other related items) and advises management of inventory levels. May assist in researching and selecting vendors.
• Writes documentation and or updates reference manuals as needed.
• Composes and formats routine email & correspondence.
• Processes department payables making sure that invoices are properly calculated and charged to general ledger accounts. Interacts with vendors as needed to clarify discrepancies in a timely manner.
• Assists with budget preparation and tracking.
• Records minutes of staff meetings.
• Responsible for maintaining complete, accurate, compliance with all laws and regulations as specified by the OSHA, Department of Transportation,
• Facilitate all internal policies and procedures for safety regulation and compliance;
• Keeps track of all changes in the Regulatory laws and makes the changes for Company Systems if necessary;
• Creatively solve problems to ensure the offices operate in an efficient and effective manner
• Provide formal and informal leadership, mentoring and supervision to the administrative and office operations support staff
• Oversee and manage the purchasing and maintenance of office supplies/equipment, mailroom operations, office technology implementation, upgrades, support, facilities, telecommunications, emergency preparedness, and business continuity planning
• Solicit and negotiate vendor bids, contracts, and pricing
• Work with Managing Principal & Sales to follow up with fee-earners, staff, Project Coordinators, as needed, to update pipeline information
• Track expense budgets for all deals and escalate concerns to Managing Principal and Regional Director of Operations, as needed
• Review and approve all expense reports and determine if expenses are appropriate and in policy in Expense system
• Review business case for necessity of expenditure
• Performs other related duties as required or requested
• Communicates by phone and mail with customers and consumers regarding lost shipments.
• Interacts on a regular basis with internal departments to research and resolve claims issues.
• Other administrative duties as assigned

Human Resources/Talent Acquisition:

• Implement and Enforce Company Policies
• Recruit and develop qualified candidates
• Responsible for data management and confidentiality of employee records
• Participate in the investigation and guidance for corrective/disciplinary actions
• Onboarding of New Hires / Offboarding of separating employees Which includes the entire employee lifecycle of administrative and office operations support staff
• Other HR duties as assigned

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Minimum 5 years related experience and/or training; or equivalent combination of education and experience.
• Previous experience in Human Resources is required. Management experience is preferred but not required
• Bilingual English and Spanish Language proficiency (written and spoken) required
• Bilingual English and Spanish Language proficiency (written and spoken) required
• Intermediate - Advanced Proficiency/Experience with Quickbooks MS Office Suite is a must.
• Fundamental knowledge of labor and employment laws
• Ability to build rapport with all employees
• Previous experience with maintaining confidentiality
• Strong leadership qualities
• Must be able to analyze data to check for errors and inaccuracies

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Facemasks are optional. Sanitizing stations throughout the office and warehouse.

Ability to commute/relocate:

• Santa Fe Springs, CA: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative: 5 years (Required)
• Human Resources: 2 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $25 - $28