What are the responsibilities and job description for the Coordinator Medical Staff - Medical Staff Administration position at CHRISTUS Health System?
Summary:
Responsible for coordination and oversight of the Medical Staff Services Department, including physician and allied health credentialing and re-credentialing and privileging, organizing and minutes taking at medical staff meetings, flow of information from medical staff committees through Administration, Medical Executive Committee, and the Governing Board. Assists with TJC survey preparation for the medical staff/leadership functions, including staff and medical staff education regarding accreditation standards. Works closely with medical staff leaders, hospital administration, and Risk Manager regarding medical staff and bylaws issues.
Responsibilities:
- Maintains consistency with Administrative and Departmental policies with appropriate behavior, dress, attitude, attendance, confidentiality, professionalism, and reliability.
- Oversees the Medical Staff Office functions of CSR under the supervisory oversight of the Director, Medical Staff Services, and is responsible for the day-to-day operations of the Department. Assists the Administrators and Medical Staff Leaders with all issues that relate to Medical Staff Affairs, including compilation of data and preparation.
- Facilitates the initial and reappointment application process for Medical Staff and Allied Health Professional Staff membership for all of the facilities by analyzing applications, serving as a liaison to the CVO, and ensuring verification, research, and analysis of all credentials and query of all regulatory agencies (i.e., AMA, FSMB, NPDB).
- Ensures that credentials files for each facility for every Medical Staff member and Allied Health Professional Staff Member are current. Monitors and maintains the credentialing database, ensuring that CVO provides the most current documents for every practitioner, for each entity, when applicable.
- In coordination with the Director, Medical Staff Services, monitors Medical Staff's medical record delinquency and notifies the practitioners of suspensions according to the Medical Staff Bylaws for all facilities.
- Coordinates the Medical Staff Committee/Section meetings and the Medical Executive Committee for CSR. Attends meetings as necessary.
- Maintains current knowledge of TJC and Texas Department of Health standards, Medical Staff Bylaws and Rules and Regulations, and hospital policies for all facilities. Reviews, researches, and revises bylaws and rules, policies, and forms to ensure compliance with TJC and state standards at all times.
- Acts as a liaison to the Medical Staff members and their office personnel, Allied Health personnel, and hospital personnel, working to resolve concerns as needed and providing support services to Medical Staff leaders.
- Responsible for the preparation of the CSR General Call and ER Rotation Call Schedule in coordination with local hospitals. Responsible for distribution, maintenance, and resolution of issues relating to all call schedules for local physician/clinic offices. Maintains call schedules on the Intranet.
- Provide support services in physician-related events such as Doctors' Day, CME events, health fairs, Physician Satisfaction Survey, etc.
- Prepares reports, gathers data, and coordinates ad hoc meetings and any other assignments or duties necessary for the Medical Staff Office or requested by the VPMA.
Requirements:
Education/Skills
- Basic Computer Knowledge
- Ability to communicate effectively, both verbally and in writing.
- Must possess strong management, organization, communication, and computer skills; must demonstrate good interpersonal and analytical skills and the ability to work under stress and maintain confidentiality.
Experience
- Requires a minimum of 3-5 years’ experience in a medical staff office or related health care environment and has effective knowledge of TJC and TDH Standards.
Licenses, Registrations, or Certifications
- High school diploma or equivalent.
Work Schedule:
8AM - 5PM Monday-Friday
Work Type:
Full Time