Health Information Management Director

JOB SUMMARY

Responsible for successful maintenance of patient medical records and organizational and administrative operations of the Medical Record/Health Information Management Department. Is responsible for ensuring medical record regulatory requirements are followed and serves as a resource for the facility in regards to medical record content. Responsible for ensuring the prompt completion, filing and retrieval of medical records. 

Reports To: CFO

Classification: Exempt

Supervises: HIM Staff

QUALIFICATIONS

• Degree as a Registered Health Information Administrator (RHIA) from an accredited school.
• Computer experience required in windows, spreadsheet and word processing.
• Two or more years of previous hospital experience in health information management/medical record functions. Knowledge of DNV standards and state regulations for health information/medical record requirements. Ability to work with hospital management and physicians in an effort to ensure compliance to HIM policy and procedures. 
• Two years management, supervisory and leadership experience. 
• Demonstrates exceptional communication skills in writing, verbally, non-verbally and electronically.
• Demonstrates exceptional negotiation skills.
• Ability to incorporate strategies to effectively maneuver power and politics in organization.
• Demonstrated high level of confidence and assertiveness.
• Demonstrated goal-oriented behavior and is able to effectively plan and execute plans.
• Demonstrated knowledge and application of performance improvement model.
• Demonstrated attention to detail and organization skills.
• Demonstrated commitment to continuous learning and the ability to consistently research and apply new knowledge.
• Demonstrated ability to coach and motivate.

OCCUPATIONAL EXPOSURE

Category III, Office Environment

RESPONSIBILITIES

• Establishes and enforces medical record policies and procedures necessary for effective and efficient processes.
• Provides leadership to department and to the hospital.
• Effectively oversees day to day operations of department.
• Develops appropriate relationships.
• Gives presentations to management and physicians.
• Successfully manages physician, employee, interdepartmental and patient satisfaction and/or engagement.
• Maintains clean and organized environment.
• Interacts positively with members of medical staff by promoting interaction.
• Assumes responsibility for a comprehensive departmental orientation program and training to ensure that standards are consistently being met.
• Maintains appropriate staffing to ensure prompt completion, filling and retrieval of medical record and delegates work effectively.
• Assumes the responsibility for ensuring and fulfilling the standards and criteria of licensing and accrediting agencies.
• Holds periodic staff meetings to assure coordination of efforts.
• Conducts periodic performance reviews on all staff.
• Represents the hospital in court cases involving subpoena of medical or clinical records.
• Executes suspension policy for delinquent medical records.
• Maintains and ensure patient confidentiality at all times.
• Attends committee; MEC/CQI and management meetings, as appropriate.
• Ensures compliance with all organizational policies regarding ethical business practices.
• Applies yearly coding changes.
• Maintains necessary controls and appropriate reviews of medical coding to ensure accuracy and compliance.
• Comply with facility Standards of Behavior and complete all required education assignments within the designated timeline.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
• The employee must be able to stand and/or walk at least two hours per day.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.