What are the responsibilities and job description for the Office Manager H-490 position at Christopher Newport University?
Departmental Objective
The CNU Grounds Department strives to provide exceptional service and a safe environment to the CNU community and visitors, while being an enviromental steward in maintaining a beautiful and inspiring university.
Purpose of the Position
This position supports the Grounds Department functions and staff by providing general administrative support for the department. It serves as the initial department contact and resource of information regarding all inquiries, helping to resolve any problems as needed. This position effectively uses databases, documents, and spreadsheets to support the department operation and directors/supervisors. It helps monitor budget tracking and accounting as well as procurement activities for the department. It provides administrative assistance as an office manager by supporting the Assistant Director and Director in the department.
Knowledge, Skills, and Abilities Related to Position
- Comprehensive knowledge of office practices, operations, and procedures as well as a basic understanding of accounting principles, budget management, and procurement
- Excellent oral and written communications skills
- Strong organizational and time management skills
- Demonstrated computer usage skills
- Demonstrated ability to manage office operations
- Demonstrated ability to prioritize tasks and work independently
- Demonstrated ability to make independent decisions and provide high level of attention to detail
- Demonstrated ability to organize work to ensure timely delivery of services and support
- Ability to make independent work flow and other decisions without supervision
- Ability to analyze and track budgets as well as procure supplies/services through government purchasing guidelines
- Skilled in the use of Microsoft Office
- Possess the knowledge of the responsibilities and operations of a Grounds Department at a university
Education, Experience, Licensure, Certification Required
Education:
- High school graduate or equivalent education/experience that equates to a high school diploma
- Valid driver’s license
Experience:
- Experience with word processing software
- Experience with spreadsheet software
- Experience maintaining files, databases, or inventories in an office setting
Additional Consideration(s)
Education:
- Associates degree or higher in a related field
Experience:
- Experience with database software
- Experience using the Commonwealth of Virginia’s eVA procurement system
- Experience managing supply inventory
- Experience managing contracts
- Office experience in an educational or government agency
- Experience with Microsoft Office
- Experience formatting and writing documents
Salary : $41,477 - $57,610