What are the responsibilities and job description for the Associate Event Planner - Hudson Valely, New York position at Christofora Events?
Associate Event Planner / Wedding Planner
Hudson Valley, New York
We are seeking our first Associate Event Planner — a rare, foundational role at a company known for weddings held to a high standard.
About the Studio
Christofora Events is a boutique wedding planning studio based in New York’s Hudson Valley. We take on an exclusive number of weddings each year, and each one is designed and executed with meticulous care for couples who expect the very best. Our work is defined by discretion, refinement, and a level of attention that leaves nothing to chance. As we grow into new markets, we are building a team that shares that standard.
The Opportunity
This is not a support position, and it is not a seasonal one. It is the foundational hire that will shape the next chapter of the company — and a genuine growth path for the right planner.
You will begin by learning our process from the inside and grow into leading Hudson Valley weddings in your own right:
- Months 1–6: Learning the Christofora Events process alongside the owner
- Months 6–12: Co-leading Hudson Valley weddings
- Months 12–18: Leading Hudson Valley weddings independently
- Beyond 18 months: Growing into a full-time lead planner as the studio expands
If you are looking for a role you can grow with one where earning a couple’s trust and delivering a flawless wedding day is the point — this is that role.
What You’ll Do
From the first client conversation through the final moment of the wedding day, you will help bring each celebration to life:
- Guide couples through onboarding and serve as a trusted point of contact throughout the planning journey
- Collaborate on design and help realize cohesive creative visions
- Build detailed timelines and production schedules
- Develop budgets within established frameworks
- Review vendor contracts and manage rental orders
- Cultivate and maintain relationships with premier vendors
- Represent the studio at tastings, site visits, design meetings, and industry gatherings
- Lead seamless execution on the wedding day
- Provide light oversight and work alongside our office assistant
Who You Are
This role is built for someone with the makings of a lead planner. You may be only a few years into your career, but the qualities that define an exceptional lead are already unmistakable in the way you work. The skills and instincts that matter most:
- Ownership. You treat every event as if it carries your name — seeing it through from the first detail to the final send-off.
- Calm, grounded authority. You have the kind of presence that reassures a couple and keeps a room full of vendors moving in the same direction.
- Sound judgment. You know what to handle on your own, what to bring forward, and how to make a confident decision when a plan shifts mid-day.
- Emotional intelligence. You read a room, navigate family dynamics with grace, and anticipate what a couple needs before they ask.
- Discretion. You understand that confidentiality and quiet professionalism are part of the service at this level.
- A refined eye. You can hold a couple’s creative vision and translate it into cohesive, flawless execution.
- Grace under pressure. When something goes sideways on the wedding day, you are the steadiest person in the room.
- High standards, real warmth. You are exacting about the details and genuinely kind in every interaction.
You also bring the essentials: 1–3 years of wedding planning experience, comfort serving luxury clientele, and fluency or the ability to quickly gain it in Aisle Planner, Asana, or project management tools, Floor plans, Canva, Google Workspace, and Microsoft Word.
The Details
- Hours: 40 hours per week varying based on the season, W-2 employee
- Compensation: $47,000 salary plus tips and bonuses with a clear path for growth as you take on greater responsibility
- Location: MUST be located in the Hudson Valley, (Ulster, Dutchess, or Greene county) New York, with travel to client meetings, venues, and events
- Start: We hope to welcome our new Associate Planner within the next 30 days
To Apply
Send your resume and a brief note about why this role speaks to you to angela@christoforaevents.com We review applications as they arrive and will reach out to candidates who feel like the right fit.
Pay: From $47,000.00 per year
Benefits:
- Paid time off
Education:
- Associate (Required)
Experience:
- hospitality : 3 years (Required)
Ability to Commute:
- Kingston, NY 12401 (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
Salary : $47,000