Business Office Coordinator

Company Description

Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services.  Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders!  In other words, we are working to create citizenship for all those who work and live in our Communities.   

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions.  At CLC - Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices.  We believe that by honoring and celebrating our diversity, we create unity. 

In some cases, the information in a job description may have skills that you are not sure are in line with your previous experience.  If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us.  We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member.  We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect! 

We are also excited to have received the “Worlds Best Workplace” designation for 2025 – 2026 which came through our own Employee’s positive feedback about our workplace!    

Job Description

Position Summary                                                     

Responsible for a variety of senior living community business office tasks, including, but not limited to, general bookkeeping tasks following standard organizational procedures.  Communicates and coordinates closely with Executive Director and EPSO Billing Team on resident leases and monthly resident billing and collection issues.  In some communities, may also provide oversight and supervision for community Concierge positions to ensure excellent customer service for residents and visitors.  

 Essential Duties                                                       

• Assists community leadership in maintaining accurate financial records.
• Distributes monthly resident billing statements.
• Prepares bank deposits and processes accounts payable (ensuring proper coding).
• Manages the community petty cash account.
• Enters, and verifies resident charges are reflected correctly, in the electronic medical record (EMR)
• Prepares and distributes yearly rate increases.
• Creates and distributes reports as needed.
• Assists residents and staff with insurance issues, such as long-term care, Medicaid,  managed care, etc.
• Maintains timely, clear communication and collaborates effectively with the EPSO Billing Director and Billing Team. 
• May assist with the Staff Appreciation Fund (resident-sponsored fund distributed to team members annually)
• Where applicable, along with the community Executive Director and Lead Concierge, ensure Concierge positions are properly trained, supervised and coached/evaluated. 
• Where applicable, records and deposits chapel offerings
• Other duties as assigned.

Qualifications

 Basic Qualifications & Experience                        

• Minimum of 2 years relevant experience working with spreadsheets, financial records, reporting and tracking of bills/invoices or similar tasks
• Minimum of GED/High School Diploma, with some advanced education preferred
• Experience with and thorough knowledge of Excel, with some experience using other MicroSoft software (Outlook, Teams, Word) and other common business office software
• Some managerial experience and/or general business office coordination experience preferred 
• Excellent communication skills, both written and verbal
• Knowledge and familiarity with Electronic Health Records preferred
• Some work or volunteer experience with older adults preferred
• Good organizational skills to manage a variety of tasks and accurately track and report data
• Must be able to read, write and speak the English language.

 Working Conditions / Physical Requirements     

• Light physical effort required by handling objects up to 20 pounds occasionally and/or up to 10 pounds frequently.
• Sits, stands, bends, and moves intermittently during working hours.
• Is subject to frequent interruptions.
• Daily, in-person interaction with coworkers, residents, family members/responsible parties, and visitors (frequently).

Additional Information

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider!  These may vary based on the status of the role (PT, FT, or PRN).  

•    Health Coverage

•    Health Savings Accounts 

•    Retirement (with match)

•    Dental, Vision, Disability & Life Insurance

•    Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities – a place of belonging.  Please let us know if you require accommodation during the interview process.

We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.  This position will be accepting applications through 10/15/2026.  Job posting may close early due to the volume of applicants.    

All your information will be kept confidential according to EEO guidelines.