What are the responsibilities and job description for the Executive Assistant position at Christian Family Solutions?
Description
Christian Family Solutions is a faith-based, religious organization committed to our mission of healing and helping people in need through the ministry of Jesus Christ. As more and more people seek help with difficult issues, we want to be the counseling resource they turn to for hope, healing, and peace. God has blessed us with an incredible privilege of healing and helping people in need. Click here to view a video about us. You’ll see what a privilege it is to call ourselves “Christian” and to reflect Christian love to everyone we serve.
Position Overview:
We are seeking a highly organized and professional Executive Assistant to join our Germantown corporate office. The Executive Assistant provides administrative support for the President and the Chief Operating Officer (COO) by handling information requests, performing clerical functions, managing schedules, communications and specialist projects. This position also supports administrative functions for the Germantown office and leadership team. This is a part-time role, approximately 20 hours per week on-site.
What You Will Be Doing:
- Manage calendars, meetings, and internal/external communications for the President and COO
- Coordinate Board meetings and events; prepare agendas, take minutes, and handle Board correspondence
- Support leadership team with meeting preparation, note-taking, and project coordination
- Administer contracts and maintain organized digital files
- Oversee office operations including supplies, mailings, facility needs, and occasional errands
- Serve as a liaison for internal departments and board members
- Ensure professional, confidential handling of sensitive information
Why work for Christian Family Solutions?
At Christian Family Solutions, you have the opportunity to work with a well-trained and equipped staff who navigate in the mental health field. You will receive on-the-job training to ensure that you, too, are well-trained and equipped for this role. If you are motivated to assist clients in a comfortable, supportive, and Christ-centered atmosphere with a strong Christian Mission and Core Values, we want you to be a part of our team.
Requirements
- Associate’s degree in Communications or related field (Bachelor’s preferred)
- 3–5 years’ executive support experience (non-profit and health care experience preferred)
- Active member of a WELS or ELS or confessional Lutheran church preferred
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Exceptional organizational, verbal and written communication, and time management skills
- Ability to work independently, manage multiple priorities, and maintain confidentiality
- Must be willing to work occasional evening hours for Board meetings and special events
- Valid Wisconsin driver’s license and insurable driving record required
- Notary Public commission or willingness to obtain