Administrative Assistant - MarriageTeam

Administrative Assistant - MarriageTeam

 

Position Title: Administrative Assistant
Reports To: Executive Director
Hours: Part-Time, non-exempt (15-20 hours per week, up to 30 during events)
Pay Range: $18-21 per hour
Location: On-site required. US Digital Outreach Center, 1400 NE 136th Ave, Vancouver, WA 98684

About MarriageTeam
MarriageTeam is a vibrant Christian nonprofit organization dedicated to restoring marriages through faith-based coaching. The vision is restored and enriched marriages which glorify God. MarriageTeam is a growing organization seeking an Assistant Office Manager to play a vital role in ensuring the operational and relational success of the MarriageTeam mission.

Position Summary
The Administrative Assistant is essential to the smooth operation of MarriageTeam, supporting office administration, staff, and supporting impactful events. By excelling in this role, one will help ensure that couples, donors, volunteers, and the community experience the care and professionalism reflective of the mission and values.

Responsibilities
Office Administration

• Oversee day-to-day office operations, including managing supplies, coordinating maintenance, and fostering a welcoming and efficient workplace.
• Provide logistical and administrative support to staff.
• Serve as the first point of contact for phone calls, visitors, and inquiries, providing compassionate and mission-aligned responses.
• Manage records and filing systems, in compliance with privacy requirements and organizational standards.
• Prepare, assemble, and distribute coaching, training, and other materials as needed.
• Maintain systems for tracking resources, such as supplies, inventory for coaching and training materials, etc.
• Assist with writing, proofreading, and editing written materials, ensuring clarity and alignment with the organization’s voice.
• Write and mail constituent and donor communication cards (eg., birthday, anniversary, sympathy).
• Complete donor touchpoints as requested by the Executive Director (eg., handwritten notes, thank-you calls).

Marketing Support

• Coordinate and assist with the creation and distribution of digital marketing content (e.g., social media posts, newsletters, email campaigns).
• Support in organizing and executing marketing events or campaigns.
• Assist with maintaining and updating the company website or social media platforms.
• Help track and analyze marketing metrics to measure campaign effectiveness.
• Collaborate with the design team to ensure marketing materials align with brand guidelines.
• Assist in managing and organizing marketing databases, including contact lists and leads.
• Provide administrative support to the marketing team, such as scheduling meetings or maintaining marketing calendars.
• Support the development of presentations or promotional materials for meetings and events.

Event Planning

• Support the planning and coordinating of organizational events, working with staff, volunteers, and committees to support communication, carry out tasks, and ensure seamless execution of event operations.
• Administrate event logistics, including managing invitations, tracking registrations, aiding in the development of schedules, coordinating venues and vendors, arranging equipment setup, and resolving issues during the event.
• Utilize event planning software to manage scheduling, task assignments, guest and table host coordination, communication, and post-event analysis.
• Collect feedback from attendees, volunteers, and staff to evaluate success and improve future events.

Other duties as assigned.

Qualifications
Required

• Alignment with MarriageTeam’s faith-based mission and Christian principles, with the ability to provide prayerful support to callers
• Strong problem-solving skills with a proactive approach to improving processes.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and familiarity with social media tools.

Preferred

• Associate’s degree or equivalent experience, with at least 2 years in administrative or nonprofit support roles.
• Experience with donor management systems or CRM platforms.
• Familiarity with content creation tools and email marketing software.
• Experience in event support.

Benefits

• Paid Time Off (PTO): Pro-rated based on hours worked, equivalent to 25 days annually for full-time employees. Includes federal holidays, personal, and sick leave.
• Access to gym and wellness programs through the US Digital Outreach Center.

Why Join MarriageTeam?

This role offers a unique opportunity to combine one's organizational skills and passion for ministry to make a meaningful impact. This role also provides applicants with the opportunity to gain valuable experience in key areas of nonprofit success, including fundraising, CRM management, and administrative support. As Administrative Assistant, you’ll play a pivotal role in restoring marriages and families through faith-based coaching.

How to Apply

Please submit:

• Cover Letter
• Resume
• Three professional references