What are the responsibilities and job description for the Administrative Assistant position at christfellowship?
JOB SUMMARY:
The Administrative Assistant at Christ Fellowship supports the organization and priorities of the Campus Pastor at our Boca Raton location. This position provides high-level organizational, administrative, and logistical support to the Campus Pastor. If you are a proactive problem-solver with exceptional organizational skills, a heart for hospitality, and a passion for supporting ministry teams, this may be the role for you!
JOB DUTIES:
Administrative Support
- Proactively own and optimize the Campus Pastor’s calendar to ensure efficiency.
- Reconcile Campus Pastor expense reports, reimbursements, tracking/coding, and assist with budget preparation.
- Create a warm, welcoming environment for campus meetings and guests.
- Serve as the primary point of contact for incoming calls, emails, and web inquiries, triaging requests with discretion, speed, and care.
- Manage special projects on behalf of the Campus Pastor
Campus Operations
- Provide operational support for campus events, memorial services, and weddings as needed.
- Support the Campus Pastor in planning and executing ministries and events.
- General office duties such as supply ordering and inventory tracking to maintain an orderly and well-resourced office environment.
EDUCATION:
A high school diploma or equivalent is required; a Bachelor’s degree preferred.
RELEVANT WORK EXPERIENCE:
- 3 years of administrative or office support experience in a dynamic, fast-paced environment.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs); experience with project and church management software like Asana and Planning Center is a plus.
- Effective interpersonal and communication skills, with a commitment to providing care and hospitality.
- Practical understanding of administration and workflow coordination, including resource management and event logistics.
- Strong sense of time management, along with the ability to work independently and as part of an effective and fun team.
JOB SPECS:
Classification: Part-time, hourly (Non-exempt), 20 hours per week
Reporting to: Campus Pastor