What are the responsibilities and job description for the Bookkeeper - Accountant position at CHRIST THE KING PARISH?
About us
CHRIST THE KING PARISH is a Roman Catholic Church in Houtzdale, PA. We strive to bring the message of Jesus Christ to our respective communities. Our staff assist the pastor in day to day operations to make that mission possible.
I. OBJECTIVE:
To accurately process, record, and report all financial transactions for the parishes.
II. RESPONSIBILITIES:
Bookkeeping - Accounting:
- Day to day data entry of financial transactions in accounting software (Quickbooks).
- Accurately record transactions to the appropriate cost centers to track expenses and restricted fund category to track income.
- Accounts Receivable: Records donations, investments, and other income.
- Accounts Payable: Enters all invoices submitted for payment, cut checks, submit payment to Pastor for signature, and prepare for mailing.
- Payroll: Processes payments on a twice a month basis. Maintains all employee financial records.
- Balances all accounts with financial institutions. Submits completed reconciliation to Pastor for signature.
- Generates reports as requested from the Pastor and Finance Council.
- Finance Council: Is the recording secretary for all Finance Council meetings. Provides requested reports and can explain the details of the data in the presented reports.
- Proposes improvements for increasing income or decreasing expenses to the Pastor and Finance Council.
- Prepares for and cooperates with any audit of financial records.
- Prepares an annual budget.
- Completes the year-end financial report for the Diocese of Erie. Provides the diocese with any requested financial information.
- Ensures the parish is in full compliance with the Diocese of Erie Financial Policies along with any parish financial policies and applicable government regulations.
- Ensures financial transparency to the parishioners by reporting weekly collection information and an annual financial report.
Parish Staff:
- Performs all jobs in a time efficient manner, multitasking if possible.
- Performs these duties by following the procedures specified by the Pastor.
- Maintains confidentiality of all parishioner records which includes financial contribution information.
- Complies with all parish policies as listed in the Employee Handbook and applicable Diocese of Erie policies.
- Participates in any staff meeting including meetings organized for staff faith development (retreat).
- Completes any other tasks as instructed by the Pastor to fulfill Section I above.
III. QUALIFICATIONS:
- Bookkeeping Certificate or equivalent.
- Three years related experience and/or training in accounts receivable, payable, payroll and general ledger and using accounting software.
- Ability to generate and explain the data on a Statement of Financial Position (Balance Sheet) report and Income & Expense report.
- Working understanding of non-profit accounting principles: restricted funds, endowments, and utilizing cost centers.
- Working knowledge of word processing and spreadsheet applications.
IV. COMPETENCIES:
- Ability to establish and maintain a positive and professional relationship with a diverse culture of parishioners and co-workers.
- Ability to view one’s work as a ministry to those with whom the person has daily contact.
- Honest, trustworthy, and can maintain confidentiality.
- Ability to organize, effectively document, and routinely update information; and the ability to apply procedures to work problems and situations.
- Demonstrate an awareness of job safety at all times.
V. PHYSICAL CAPABILITIES:
- Physically able to perform the duties as defined in Section II above.
- Must be able to move a box of copy paper weighing 20 pounds.
Job Type: Part-time
Pay: $20.00 - $30.00 per hour
Expected hours: 8 – 16 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $30