Parish Administrator

Church or Parish Administrator

Manages the non-ministerial, business, and operational aspects of the parish, including office management, financial record-keeping, coordinating events, and facilitating communication. This role allows clergy to concentrate on their spiritual and pastoral responsibilities by relieving them of administrative burdens.

Primary Responsibilities:

Financial Administration:

• Prepare and process money for bank deposits including taking deposits to the bank
• Pay bills on a regular basis as needed.
• Manage payroll and the addition of new employees, along with W2’s and 1099s
• Prepare weekly and monthly financial reports, including reports for vestry meetings
• Post financial contributions to parishioner accounts in Current Accounting Software-Powerchurch and Tithely as well as managing quarterly and annual pledge reports.

. Keep thorough records and work closely with the Treasurer to ensure transparency and accountability

Office & Facilities Administration:

• Prepare and print weekly bulletins for Sundays, special services, funerals, weddings, and other events.
• Order office, cleaning, and worship supplies as needed.

. Coordinating Events-Assist when needed in organizing and managing events within the parish, facilitating smooth execution and participation

. Facilitate Communication-Act as a liaison among staff, clergy, and parishioners to promote effective communication throughout the organization.

• Support the Rector with various administrative tasks and church-related business.
• Manage and maintain the master church calendar.
• Check mail, email, and voicemail daily; respond to inquiries and forward messages as necessary.
• Facilities- With the assistance of the Jr. Warden, ensure that the physical facilities are well-maintained and adequately meet the needs of the congregation

Communications & Publications:

Send out newsletters, as well as other correspondence as needed, and coordinating as needed with various church groups.

• Update and maintain the parish website weekly- updating relevant content and event information, including extracting the Sunday sermon from the YouTube Live video.
• Promote information about upcoming events.

Annual & Periodic Reporting:

• Maintain and update historical church records, including the red attendance book and registers for baptisms, weddings, deaths, and new members
• Complete and submit the Parochial Report annually.
• Coordinate with Treasurer and assist with the parish's annual financial audit.
• Coordinate with Ministries to support church events and administrative tasks

Qualifications & Skills:

• High school diploma required; additional coursework or training in office administration, accounting, or communications is a plus. Associate degree preferred.
• Previous experience in office administration, bookkeeping, and/or church administration preferred.
• Proficiency with Microsoft 360 (Word, Excel), Gmail/Google, Zoom, and familiarity with church management software (Tithely/Breeze) is desirable.
• Strong organizational and time management skills

. Excellent verbal and written communication skills.

• Must respect diversity and inclusion.
• Must be highly motivated and detail-oriented with the ability to organize, prioritize, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial and personal information with discretion.
• Self-motivated and able to work independently while collaborating with clergy, staff, and volunteers.

Work Environment:

• This position requires in-person, regular office hours of 8:00 am to 2:00pm. However, those hours may be adjusted slightly as needed with coordination. The information in this job description is designed to indicate the general nature and level of work performed by the employee and does not list all duties of the specific job. You will be assigned other duties. This is not a contract for employment. Christ the King Episcopal Church in Humble, Texas, is an at-will employer. This job description may be revised by your employer at any time.

How to Apply: Please email your resume and cover letter to Christ the King Episcopal Church, Attention: Mother Catherine Cox, at ctk.rectorhumble@gmail.com to be considered for this position.

I have read and understand the job description for the role of Parish Administrator.

Print Name: ___________________________________

Signature: _____________________________________ Date:______________________

Job Type: Part-time

Pay: $36,000.00 per year

Expected hours: 30 per week

Work Location: In person

Salary : $36,000