Adult Discipleship Assistant - PT

Summary of Position

The role of the Adult Discipleship Assistant is to bridge the connection between the GROW

staff and other internal departments for growth through communication and organizational

skills. People who are successful in this role enjoy helping others by providing and clarifying

information about available events and activities.

The Adult Discipleship Assistant leverages excellent communication and organizational skills

to undergird the continuing spiritual formation of our people. Serving as a bridge between

the Adult Discipleship team, our software systems and other Christ Church departments, this

detail-oriented role facilitates the flow of information and data to support the seamless

execution of Grow ministry programming and bolster Christ Church group life.

Essential Functions

• Serve as the primary administrative support for ongoing groups, classes, and special events
  
  

ensuring a welcoming experience for participants, leaders, and volunteers by helping with

check in, registration, set-ups, and payments.

• Work closely with Adult Discipleship Coordinator to support adult ministry directors through
  
  

management of website, registrations, reports, attendance, group data, and expenses.

• Connect with and communicate needs for various groups to Touchpoint, Asana, Espace,
  
  

Concur, and various teams in the organization.

• Communicate programs and classes to Christ Church via Touchpoint, Asana, Espace, and
  
  

various teams at Christ Church including Communications, AV, Operations, and Kitchen

ensuring all information is shared in a timely manner making the event run seamlessly.

Other Key Responsibilities

• Track attendance for all groups and events and communicate to various Christ Church
  
  

staff.

• Manage team timelines, events, information, and supplies to ensure events and support
  
  

material are requested and received on time to make the events run smoothly for all

participants, leaders, and departments involved.

• Managing volunteer status, security access, and information concerning group leaders and
• ministry volunteers.
• Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
• Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
• Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.
• Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
• Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
• Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
• Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.
• Program/Event Coordination and Logistical Support This function encompasses the comprehensive planning and execution of all departmental and organizational events, ensuring they run smoothly and align with the broader institution's goals. Key activities involve managing event logistics, coordinating necessary resources, and ensuring seamless collaboration across different departments.
• Information and Records Management This vital function involves maintaining accurate, organized, and accessible data systems. The assistant is responsible for inputting, updating, and managing organizational records and files—such as volunteer information, attendance data, and contact lists—to ensure data integrity and compliance with institutional procedures.
• Communication and Scheduling Management This function focuses on facilitating effective information flow and organizational efficiency. It includes managing the official calendars to prevent scheduling conflicts, prioritizing appointments, handling all inbound and outbound correspondence, and acting as the primary liaison on behalf of their supervisor or director.
• Ensuring healthy rhythms of work, rest, and ministry balance.
  
  

Required Qualifications

Education: Working knowledge of Excel, Word, Google Slides, PowerPoint

Spiritual Development

• Support and model individual spiritual formation i.e. Worship, Grow and Serve. (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
• Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
• Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
• Intentionally seeks to become like Jesus, growing purposefully and intentionally.
• Values and contributes to genuine community, doing life together with colleagues and congregation.
• Enrolls in genuine service, living a life of service, humility and generosity.
• Engages fully in life-changing love by loving people extravagantly.
  
  

Ministry Traits

• Detail-oriented with high capacity to manage multiple projects at high level of detail and organization.
• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and others’ giftedness.
• Ongoing desire and effort to grow more Christ-like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.
  
  

Physical Demands & Work Environment

Some additional time is required outside of the normal work time for special events,

classes, and retreats both within and outside of Adult ministry.

Physical requirements of the position are minimal but require some lifting of decor and

supplies for groups and events.

The position is housed at a desk that is in the open space and can have challenges of

consistent interruptions and loud environment, so focus is crucial.

Position requires the use of personal phone use for phone calls to leaders, volunteers,

and other invested parties as well as for use of the Square for book study sales.

Work Schedule



Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Morning

X

X

X

X

Afternoon

X

X

X

X

Evening

Total hours

7

7

7

7

Total Weekly Hours

29

Qualifications

Core Competencies

• The person successful in this role will be willing to learn multiple systems and have
  
  

the ability to manage all simultaneously--quickly switching to and from tasks.

• The person successful in this role will be an effective communicator both
  
  

forward-facing and in-house with persistent but friendly requests.

• The person successful in this role will have a working knowledge of Excel, Microsoft
  
  

Word, and Google Suite.

• The person successful in this role will have excellent organizational, logistical, and
• planning skills with the ability to prioritize multiple tasks and anticipate needs of
• Communicates with clarity and warmth across diverse audiences
• Demonstrates integrity, humility, and alignment with Christ Church’s values
• Collaborates effectively across teams and ministries
• Organizes and prioritizes work to meet goals with excellence
• Learns quickly and adapts to new tools, systems, and challenges
• Coaches and develops others, bringing out the best in people
• Resolves conflicts constructively and maintains healthy relationships
• Innovates and improves ministry systems to better serve people