Description

Date:  May 2025                                                                                         Revision Target: Summer 2030

FLSA Category:  Regular PT                                                                                                            Hours 29

Function: Program Staff

PURPOSE:

To provide administrative support for the Children’s ministry programs at Christ Church.

POSITION FOCUS:

Responsible for providing administrative support to both Early Childhood (ages birth to Kindergarten) and Elementary Ministry (Grades 1 to 5).

SUPERVISORY RELATIONSHIPS:

Reports to:  Children’s Ministry Directors

ESSENTIAL FUNCTIONS:

• Provides administrative support including tracking registrations, volunteer tracking, and database administration.
• Follow-up with new families and registrations.
• Helps schedule volunteer teams as needed.
• Schedules events and maintains the ministry calendar.
• Assists in creating promotional and communication materials.
• Orders supplies to support curriculum and special events.
• Attends meetings as requested.
• Create promotional and final materials for VBS and camps for Early Childhood and Children’s Ministries.
• Coordinate summer camp check-in and launches.

POSITION RESPONSIBILITIES:

Ministry Overview

• Create promotional and final materials for VBS and camps for Early Childhood and Children’s Ministries.
• Create, print and post all signage for weekly and special events for Early Childhood and Children’s Events.
• Draft, edit and coordinate Family Ministry content for monthly cards.
• Draft and post Early Childhood and Children’s monthly eNews.
• Schedule and organize all rooms and resource needs for Early Childhood and Children’s Ministries and Family Ministry events.
• Create and manage Signups for Children’s and Early Childhood Ministries.
• Coordinate and monitor event registrations, ensuring smooth processes for families and volunteers.
• Manage schedules, rooms and resources to support programming and outreach efforts.
• Draft and edit communications, including newsletters and website updates.
• Oversee volunteer applications and ensure compliance with safety and participation requirements.
• Manages money collected for events for Children’s and Early Childhood ministries.
• Reviews and submits monthly credit card receipts for Children’s Ministry Directors.
• Manages expense reimbursements for Early Childhood and Children’s Ministries.
• Manages volunteers’ applications for Early Childhood and Children’s Ministries.
• Assist with set-up and fill-in for programming if needed.
• Perform all other job-related duties as assigned.

Spiritual Development

• Support and model individual spiritual formation i.e. Worship, Grow and Serve. (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Is actively engaged in the community at Christ Church.

Traits

• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and other’s giftedness.
• Ongoing desire and effort to grow more Christ-like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.

Qualifications

Skills and Talents

• Demonstrated leadership skills.
• Superior organizational, logistical and planning skills with the ability to prioritize multiple tasks under tight deadlines while maintaining high standards of work quality.

• Ability to coordinate and implement communications strategies and to manage projects and/or events.
• Possess excellent written and verbal communication skills.
• A team player able to multi-task, meet deadlines and maintain composure under pressure.
• Begin and end projects within reasonable timeframe.
• Entrepreneurial self-starter who sees the big picture.
• Team builder who builds relationships and manages by influence.
• Energized by non-routine assignments.
• Creative and innovative.
• Organized with the ability to prioritize tasks and be flexible.
• An excellent communicator.
• A self-starter needing minimal supervision

ADDITIONAL EDUCATION AND EXPERIENCE:

• Bachelor’s degree or equivalent experience preferred.

Salary : $24 - $31