Assistant to Office of Development

Job Summary

The Assistant to the Office of Development provides critical administrative and operational support to advance the work of the university’s fundraising, donor relations, and alumni engagement initiatives. This part-time position assists with daily office functions, communication management, event coordination, database support, and the tracking of departmental expenses and budget usage. The ideal candidate is highly organized, detail-oriented, and committed to supporting the mission of the Advancement team.

Essential Functions

• Prepares correspondence, reports, and related documents for the Development team.
• Composes professional communication requiring discretion and sound administrative judgment.
• Gathers information and compiles data with working knowledge of university development programs, policies, and procedures.
• Processes gifts and contributions using the university’s donor database and maintains accurate gift records.
• Assists with donor stewardship activities, mailings, acknowledgments, and event invitations.
• Maintains accurate records, databases, and filing systems related to development operations and donor engagement.
• Assists in planning, coordinating, and supporting advancement events, including receptions, fundraisers, and alumni gatherings.
• Monitors, tracks, and reconciles departmental expenses, ensuring alignment with the development budget; prepares periodic budget summaries for supervisory review.
• Provides administrative support in procurement processes, including submitting purchase requests and maintaining expense documentation.
• Performs general office functions such as answering calls, managing calendars, and supporting special projects as assigned.
  
  

Required Knowledge, Skills, And Abilities

• Proficiency in Microsoft Office Suite, with strong competency in Excel for tracking expenses and budgets.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and deadlines.
• Strong written and verbal communication skills with a high level of professionalism.
• Accuracy and attention to detail, particularly in data management and financial tracking.
• Ability to maintain confidentiality and handle sensitive donor and institutional information.
• Customer service-oriented mindset with a commitment to supporting donors, alumni, and campus partners.
• Flexibility and adaptability in a dynamic work environment.
  
  

Education And Experience

• Associate degree required; bachelor’s degree preferred, or equivalent combination of education and experience.
• Prior administrative support experience, preferably within higher education, nonprofit, development, or business office operations.
  
  

Experience handling confidential data, budgeting, or financial record-keeping is preferred.