Contract Billing Specialist

Primary Purpose:

Responsible for providing value-added services to the Choice Partners cooperative.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, Bachelor’s degree preferred
• Professional certification in purchasing preferred
• Membership in a professional purchasing organization

Special Knowledge/Skills:

• Ability to effectively utilize computers with experience in Microsoft Windows applications (Word, Excel)
• Ability to work with numbers in an accurate and rapid manner
• Ability to organize, prioritize, and meet established deadlines and handle multiple tasks
• Ability to maintain accurate, confidential and auditable records
• Ability to communicate effectively (verbal and written) using proper English grammar

Experience:

• Three years accounts receivable or accounting experience
• Experience in account reconciliation

Major Responsibilities and Duties:

• Organize and prioritize daily work assignments to ensure completion of assignments.
• Assist with duties of the Choice Partners cooperative as needed, including:
• Provide excellent customer service and maintain good public relations with cooperative members and vendors.
• Invoice vendors according to accurate velocity reporting from vendor and members.
• Maintain a vendor list assigned to you and bill all vendors on a monthly basis unless there is no usage for the vendor and record accordingly on reporting analysis.
• Maintain accurate vendor files and member files.
• Reconcile all member reporting for annual rebate.
• Serve as liaison between members and vendors, as needed during rebate reconciliation.
• Communicate necessary information to Assistant Director, and Supervisor
• Handle collections for all assigned vendors.
• Process billing adjustments for any billing errors.
• Vendor outreach to provide training on reporting.
• Assist in the Choice Partners Cooperative Annual Vendor Exhibit and quarterly trainings:
• Assist with the development of the theme, including the decorations and invitations
• Assist Contract Manager with the planning and organizing of the CP events.
• Assist in processing RFPs, bids, contracts and renewals as needed.
• Provide feedback to Supervisor and Contract Managers regarding vendor issues.
• Review contracts if need arises for billing purposes.
• Customer Service:
• Maintain good public relations with all parties for Choice Partners.
• Provide excellent customer service to all users regarding all functions
• Maintain confidentiality
• Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism
• Support Director, Assistant Director, and Contract Managers with administrative requirements.
• Be familiar with and assist with duties assigned to other Choice Partners personnel when necessary.
• Perform other duties as assigned.

Salary : $40,800 - $50,362