What are the responsibilities and job description for the Travel and Expense Specialist position at Choctaw Nation?
Onsite Durant, OK | Monday-Friday 8:00AM-4:30PM
Job Purpose or Objective(s): The Travel & Expense Specialist primarily focuses on auditing travel and card expenses. They will ensure compliance with travel and expense policies and procedures, monitor expense reporting accuracy, and contribute to the overall efficiency and effectiveness of the department.
Primary Tasks:
- Conduct a comprehensive audit and review of receipts, invoices, and supporting documentation to validate expense claims and verify adherence to travel and expense policies and procedures.
- Identify and investigate potential policy violations, discrepancies, and fraudulent activities related to expenses.
- Interacts with associates and managers to resolve issues of a confidential or sensitive nature related to out-of-policy transactions.
- Provide training on expense policies, procedures, and processes.
- Guide cardholders on corporate card policies, usage, and expense reporting requirements.
- Performs the daily activities of setting up new cardholders, adjusting credit limits, and shutting down card accounts.
- Ensure exceptional customer service by promptly addressing inquiries, concerns, and issues related to travel and expenses.
- Generate reports on travel expenses, trends, and cost-saving opportunities for management review.
- Maintain data confidentiality and security protocols for sensitive financial information.
- Other duties as assigned.
Job Requirements:
- Bachelor’s degree in Business Administration, Finance, Accounting, or related field or 4 years related experience.
- Two years of experience in a travel coordination or expense management role
- Strong knowledge of basic accounting principles.
- Strong knowledge of travel industry practices, expense management processes, and auditing procedures.
- Excellent analytical and auditing skills, with keen attention to detail and accuracy and be proactive.
- Strong understanding of travel and expense policies, guidelines, and compliance requirements.
- Exceptional communication and interpersonal skills for effective interaction with associates, management, and external vendors.
- Proficiency in relevant computer applications, such as Microsoft Office suite.
- Strong organizational and multitasking abilities to handle multiple tasks and priorities.