What are the responsibilities and job description for the Data Entry Clerk I position at Chloeta?
Job Summary
The Data Entry Clerk will provide essential assistance to the Risk Mitigation and Asset Protection team by accurately entering, maintaining, and verifying financial and operational data. This role supports daily accounting functions including expense report processing, per diem entry, credit card charge reconciliation, and project code management. The position requires a strong attention to detail, accuracy, and the ability to collaborate across teams.
Supervisory Responsibilities: None
Job Classification: Full Time
Duty Station: Oklahoma City, OK
Travel: Up to 10%
Duties/Responsibilities
Enter large volumes of financial and operational data with speed and accuracy.
Input financial transactions, invoices, expense reports, per diem entries, and travel-related data into internal systems and spreadsheets.
Maintain up-to-date and error-free databases and records.
Cross-check and verify data to ensure consistency across multiple systems.
Reconcile discrepancies between data sources and resolve or escalate issues as needed.
Process employee expense reports and per diem entries according to company policy.
Enter and reconcile corporate credit card charges, ensuring timely resolution of mismatches.
Support project code management by entering and updating coding data for accurate expense tracking.
Assist with job costing and coding entries to support field and project reporting.
Help compile and organize financial data for audits, monthly reconciliations, and compliance checks.
Uphold confidentiality and data integrity standards in all data entry activities.
Generate and maintain detailed logs to support compliance and audit preparedness.
Identify recurring data entry errors or inefficiencies and suggest process improvements.
Assist in error resolution and ensure that accurate documentation is collected.
Work closely with accounting staff, human resources, operations, and field teams to gather and verify missing or incomplete information.
Provide guidance to employees on proper data entry and document submission.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Required Skills/Certifications
Experience in data entry, bookkeeping, or accounting support roles
Strong interpersonal skills with the ability to work well with diverse teams and personalities.
Strong organizational skills with a keen eye for detail.
Ability to manage repetitive tasks while maintaining high accuracy.
Proficiency in Microsoft Excel, Smartsheet’s and accounting software
Excellent typing skills and data entry speed with a high level of accuracy
Strong analytical abilities
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Education and Experience
Required: High School diploma or GED equivalent.
Required: One (1) to two (2) years of experience in data entry, accounting support, or administrative work.
Preferred: Associate’s degree in Finance, Business, or Computer Science
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
This role routinely uses standard office equipment such as computers, phones, etc.
Benefits
Eligible employees receive the following benefits:
Health, Dental and Vision Insurance
Health Savings Account (HSA)
MDLIVE
Benefit Hub
Paid Annual Leave/PTO
Paid Sick Leave
Paid Holidays
401(k)
Basic Life
Voluntary Life Insurance
Accident Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program (EAP)
Pre-employment Requirements
Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.
EEO Statement
Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
About Chloeta
Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.