K-12 Administrative Coordinator

Overview and Responsibilities

The K-12 Administrative Coordinator supports CVTC’s K-12 Relations team, curriculum, and instruction. The K-12 Relations team is responsible for creating partnerships with local school districts to offer college credit opportunities in area high schools. The K-12 Administrative Coordinator performs functions related to recruitment, and enrollment. This position reports to the Director of PK-12 Initiatives.

Responsibilities:

• Communicate K-12 course details across the college and to high school partners, parents, and students. 
• Research and provide CVTC program and admission requirements for K-12 full program students to K-12 stakeholders.
• Process dual enrollment applications, verifying pre-requisites and program requirements and maintain student enrollment report.
• Monitor course enrollments for K-12 programs and work with Admissions for reserved capacity.
• Communicate enrollment, registration, and transcript/certificate information to dual enrollment students and stakeholders.
• Communicate with bookstore and K-12 stakeholders.
• Assist with the coordination of High School Academy events.
• Update K-12 communications to stakeholders, program guidebooks, and review orientation Canvas courses.
• Establish and execute comprehensive event project plans in coordination with other CVTC staff, including timelines, logistics, marketing, registration, and engage in regular checkpoints to ensure the plan is on track.
• Collaborate with CVTC teams to strategically plan and execute a variety of recruitment, promotional and informative/educational events, finalize materials, and order giveaways.
• Assist and conduct recruitment and orientation sessions for K-12 students and programs.
• Provide back-up to K-12 Program Assistant and High School Academy Specialists.
• Deliver new ideas and creative approaches to constantly improve event experiences and K-12 processes.
• Facilitate purchasing and requisitions for the K12 team.
• Provide clerical support to K-12 and Curriculum departments for completion of special projects, preparation of purchasing requestions, invoices, travel expenses, scheduling meetings, and maintaining calendars.

Required Knowledge, Skills and Abilities:

• Ability to adjust daily work priorities based on stakeholder needs.
• Ability to work independently in a fast-paced environment, while maintaining excellent customer service and attention to detail.
• Ability to identify and implement process improvement initiatives within an office environment.
• Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
• Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
• Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
• Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational
• Advanced knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel.
• Knowledge of and ability to learn Teams, Banner, Zoom, SharePoint, and Lumens.

Qualifications

• Associate’s degree in an administrative professional, business, or related field.
• Minimum of two years of experience working in a professional office environment.
• Experience in education preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

Benefits Summary

2025 annual benefits include:

• 3 – 4 weeks of paid vacation time based on years of service
• 11 paid holidays
• Paid winter break - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
• Paid summer break - the week of July 4th.
• 4 paid personal days
• 3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours)
• Paid bereavement time
• Paid volunteer time
• Tuition reimbursement up to $2,500 annually (eligibility requirements apply)
• Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA
• Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
• $2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
• Dental insurance for employee, spouse, and dependents
• Vision insurance for employee, spouse, and dependents
• Life and long-term disability insurance premiums paid by CVTC
• Wisconsin Retirement System (WRS), CVTC matches 6.95%, vested at 5 years of credible service
• 403(b) tax deferred annuity program
• 457(b) deferred compensation plan
• Section 125 flexible spending accounts
• Employee Assistance Program (EAP)
• Professional development
• Certified Gold Level Family Friendly Workplace (FFW)
• Access to expansive collection of college and public library resources for personal and professional use
• Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa, aesthetician services and 620 West restaurant and culinary pop ups 

Benefits begin on the first date of employment (i.e., there is no waiting period).

CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Vice President of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711

Salary : $1,700 - $3,400