Bookkeeper / Accounts Payable & Receivable

SUMMARY:  Processes accounts payable and receivables and maintains associated vendor and invoice files for the District.  Establishes accounts with vendors, and Annual Secretary of the Board Report (ASBR). 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  (Other duties may be assigned)

• Posts all purchases and purchase orders to the general ledger, and prepares a monthly report. 
• Reviews, processes, codes, and pays all authorized invoices. Ensures timely entry of data to the school accounting system. 
• Responsible for W-9s, 1099s and other required tax forms related to accounts payable and/or receivable.
• Prepares, verifies and distributes accounts payable checks, file copies for each month. 
• Maintains general files, and files of paid and unpaid invoices and purchase orders. 
• Maintains vendor file and responds to vendor inquiry regarding payment. 
• Reconciles bank statement with school accounting balance sheet and cash financial statement. 
• Responds to expenditure questions from administrators, teachers, and secretaries. Run operating reports and cumulative activity records. 
• Assists secretaries with help they may need regarding purchase order files in the school accounting system. 
• Checks for and corrects coding errors in general ledger through manual journal entries. 
• Responsible for money and fund transfers. 
• Makes daily deposits for the District.
• Responsible for tuition collection, information and correspondence.
• Prepares for and works with school auditors for the annual audit.
• Completes transfers in regard to student activity codes at fiscal year-end. 
• Courteously greets visitors, determines their needs and directs them to the proper person.
• Answers office telephones and responds appropriately to requests for information.
• Prepares routine billing correspondence with needed Superintendent signature.
• Prepares financial statements and monthly payment of bills for the Board of Education. Provides a monthly general ledger to the Board Secretary for required online posting.
• Serves as the District DESE User Rights manager in web applications. 

EDUCATION and/or EXPERIENCE:  High School diploma or GED. Two to three years of job-related experience is preferred.    Familiarity with electronic accounting systems and Microsoft Office.

OTHER SKILLS AND ABILITIES:  Strong organizational skills, analytical mind.  Ability to communicate clearly and concisely.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

EVALUATION:  Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Staff Personnel.

TERMS OF EMPLOYMENT:  Twelve-month employment.  Salary to be established by the Board of Education.