What are the responsibilities and job description for the Administrative Specialist - Outpatient Services position at CHILDRENS CRISIS TREATMENT CENTER INC?
CCTC is seeking an Administrative Specialist to join our Outpatient Services Department to provide support services to the Outpatient & Trauma department, children and families served, and all other agency stakeholders. The schedule for this position is Monday through Thursday 11:30am – 7:30pm, and Friday 9:00am – 5:00pm.
Responsibilities include;
- Daily coverage of the main reception desk, including the ability to answer phones on a multi-line switchboard
- Maintaining electronic medical record (both for active and discharged clients)
- Notifying all parties in the Outpatient Center regarding No-Shows
- Sending daily attendance and/or “Case To Be Closed” letters, promptly sending letters to caregivers about missed appointments
- Logging all phone calls and referrals made and scheduled as brief case management notes into each clients medical record
- Checking of EVS
- Participating of weekly meetings
- Ordering supplies, and other duties applicable to the position
At least one year experience performing duties as an Administrative Assistant or Secretary.
Knowledge of entering data and producing reports using an electronic medical record system.
Working knowledge of Microsoft Word, Excel and PowerPoint.
Must have a High School Diploma or GED.
Some college or Vocational school preferred.
Bilingual (English/Spanish) candidates are encouraged to apply
Covid-19 vaccination required.