Administrative Assistant

PRIMARY FUNCTION/PURPOSE:The Administrative Assistant is responsible for providing administrative and clerical support to the program and assisting administrative staff to facilitate the efficient operation of the program. In many instances, this individual will function as the first point of contact with the program, and must utilize exceptional telephone manners, interpersonal skills, and above all a positive attitude. This position is responsible for working at our Harlem location in New York City.MINIMUM QUALIFICATIONS:High School Graduate and/or G.E.D. is requiredMinimum of two (2) years of experience with secretarial/clerical responsibilities is requiredBilingual language skills are strongly preferredMust be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minuteAbility to utilize good judgment and discretion in the handling of confidential information is requiredMust be detail oriented, highly organized, and able to work independentlyAbility to manage multiple and shifting priorities with strong follow-up skillsExcellent project management, time management, and presentation skillsExcellent oral and written communication skills coupled with strong interpersonal skillsProficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and AdobePRIMARY RESPONSIBILITIES:Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting/interview scheduling, and telephone communicationsUtilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES), complete Facility Bed Management, Client admissions, discharges, and transfer discharges Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES SystemPrepares and completes reports as neededMaintain a current and up-to-date filing system for the programMaintain records of daily school attendance with the assistance of the Department of Education Representative Order supplies and track distribution of suppliesAssume other responsibilities when requested by the Program Director or other members of the management teamCoordinate with other Administrative Support staff to ensure the smooth operation of the unit, including telephone reception, data entry, and photocopyingPerform a variety of support tasks that are highly confidential and sensitivePerform other duties as assignedSECONDARY RESPONSIBILITIES:Facilitate effective communication with other staff within an interdisciplinary context, participate in and contribute to staff meetings, as well as the development of policies and proceduresParticipate in training and staff-development activities to acquire and maintain the interpersonal and operational skills necessary for successful job performancePRINCIPAL RELATIONSHIPS:Frequent contact with staff within various departments, using considerable independent judgment in making decisionsRegular contact with external and internal callers to ensure a high degree of customer service is providedInteract with other departments and locations to ensure cooperation and the delivery of proper servicesOTHER REQUIREMENTS:May be required to work long hours and a varied scheduleTraveling throughout various locations in the New York City areaLifting and moving objects weighing up to 30 pounds several times a weekReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsEEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.#IND1

Salary : $35,000 - $40,000