Resource Coordinator III Division of Human Genetics

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

This position is an exciting opportunity to join the Division of Human Genetics. This position will support research programming, administrative responsibilities for research faculty and their labs, grant administration, and complex programming for the Division’s T32 training program.

There may be additional opportunities to work on clinical research and submit IRBs, smart form records for clinical trial budgets, and facilitate pre-study visits with industry funders.

This position will report under the Division’s Practice Business Manager for Research and will work closely with faculty members across the division including the Division’s Associate Chief of Research and Associate Chief of Education.

This role coordinates complex clinical and/or research program activities and provides high-level administrative and program support.

What You Will Do

• Clinical / Program Coordination
• Coordinate and track complex and matrixed clinical, program or research activities.
• Serve as the main point of contact and as a liaison for research activities and projects.
• Organize, monitor and assist with the review, editing and submission of documentation including grants, manuscripts, galleys, proofs, articles, publications and presentations.
• Manage the maintenance and improvement of research or clinical protocols and processes.
• Organize and assist with financial functions including budgets, reimbursements, invoices, expenses, purchase orders, renewals, funding, variances and financial reports.
• Maintain systems, databases, procedures, and websites for records and reporting.
• Maintain program metrics and related tools and regularly reports results.
• Coordinate information collection, compilation and dissemination as required.
• Administrative Support
• Assist in the preparation and coordination for meetings, interviews, committees, conferences and calendars including schedules, travel, agendas and minutes.
• Prepare presentations, letters, reports, memoranda, and related materials.
• Assist in message creation and development including website content, fact sheets, correspondences, emails, lectures, social media posts and other formats.
• Track and manage materials and inventory, and coordinate supply purchasing
• Other duties and administrative support projects as needed.
  
  

Education Qualifications

• High School Diploma / GED Required
• Bachelor's Degree Preferred
  
  

Experience Qualifications

• At least five (5) years of research, coordination or administrative experience Required
• At least seven (7) years of research, coordination or administrative experience Preferred
• At least five (5) years of experience in a healthcare related environment Preferred
  
  

Skills And Abilities

• Intermediate knowledge of medical terminology and protocols (Required proficiency)
• Intermediate knowledge of HIPAA regulations (Required proficiency)
• Intermediate proficiency with electronic medical record software (EPIC) (Required proficiency)
• Advanced proficiency with word processing software (Word) (Required proficiency)
• Advanced proficiency with presentation software (PowerPoint) (Required proficiency)
• Intermediate proficiency with spreadsheet software (Excel) (Required proficiency)
• Excellent verbal and written communications skills (Required proficiency)
• Excellent customer service skills (Required proficiency)
• Excellent interpersonal skills (Required proficiency)
• Excellent time management skills (Required proficiency)
• Excellent organizational skills (Required proficiency)
• Strong conflict resolution skills (Required proficiency)
• Ability to work independently with minimal supervision (Required proficiency)
• Ability to maintain confidentiality and professionalism (Required proficiency)
• Ability to collaborate with stakeholders at all levels (Required proficiency)
  
  

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

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SALARY RANGE:

$56,890.00 - $71,110.00 Annually

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.