Payroll & Benefits Administrator

JOB SUMMARY: The Payroll & Benefits Administrator oversees all payroll and benefits related work for CHN. This individual holds primary responsibility for processing bi-weekly payroll and ensuring the accuracy of all employee compensation and deductions. This individual also serves as the primary liaison between CHN, its employee benefits brokers, and CHN employees on all matters related benefits enrollment and deductions. The individual is required to perform detailed analysis of highly complex payroll data, identifying and resolving discrepancies accurately and expeditiously. This individual must be comfortable managing a large transactional volume in a complex, dynamic environment and extremely detailed oriented in their approach.

ESSENTIAL FUNCTIONS:

1. Oversee and execute the entire bi-weekly payroll process, ensuring timely and accurate payroll for all employees in a 350-person workforce.

1. Manage the end-to-end payroll process for all employees, including but not limited to reviewing and verifying timesheets, earnings, deductions, taxes, and direct deposits.

1. Identify, review, and reconcile payroll discrepancies with detailed analysis of payroll reports and other data sources.

1. Receive and respond to employee inquiries and resolve payroll-related issues promptly and professionally.

1. Generate and analyze payroll reports for internal departments and external auditors.

1. Assist in the preparation of supporting schedules and providing information for audits, including an annual fiscal, 401(k), and Worker’s Compensation audits, as well as various monitoring reviews by funding agencies.

1. Generates and prepares various payroll journal entries for submission to the Fiscal Department for upload into the general ledger.

1. Ensure compliance with federal, state, and local payroll laws and regulations, and CHN procedures.

1. Develop and document new payroll procedures and modifications to existing procedures.

1. Coordinate with CHN’s benefits brokers to manage all matters related to enrollment and deductions.

1. Reconcile benefit billings to payroll deduction reports and follows up on any variances with carriers. Submits invoices with backup to accounts payable for payment, and coordinates with the Fiscal Department on benefit reconciliation.

1. Manage the preparation and filing of Form W-2s.

1. Prepare and process garnishments and deductions.

1. Manage payroll systems and software, ensuring data integrity and efficiency.

1. Process payroll-related data changes including, but not limited to, bank account/direct deposit set up, W-4s, employee time allocations, PTO accruals, and 401(k) enrollment/match set up.

1. Manage file W-2s.

1. Performs other duties as assigned.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALLDUTIES PERFORMED.  EMPLOYEES WILL BEREQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATION REQUIREMENTS:

Education & Experience:

• Bachelor’s degree in a related field required.

• Master’s degree in a related field preferred.

• Minimum of 4 years’ experience as a Payroll Administrator or in a similar payroll leadership role preferred.

• Experience managing payroll operations in a complex environment involving multiple cost allocations, diverse time and wage requirements, and detailed regulatory requirements.

• Strong proficiency with payroll software required, and experience using Paylocity preferred.

• Strong understanding of payroll reporting for general ledger accounting preferred.

• Strong proficiency with Microsoft Excel and experience with data imports/uploads preferred.

• Certified Payroll Professional (CPP) preferred.

Licenses & Certifications:

• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension and possess means of providing job related transportation.

• Must be insurable under CHN’s current auto insurance policy. 

• Must be able to work flexible hours, including evenings, weekends and holidays.  

• Must successfully complete and maintain FDLE clearance, federal background and state criminal background check and sexual predator screening.

COMPETENCIES & PROFESSIONAL DEVELOPMENT:

Annual Training Requirements: The following training topics are required annually: Sexual Harassment, Blood-born Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.  Maintenance of Child Welfare Certification is required.  

Knowledge, Skills and Abilities:

• Knowledge of agency's organizational structure, standard operating procedures, and policies. 
• Ability to establish effective working relationships with clients, co-workers, supervisors and other individuals in a diverse arena.
• Ability to communicate effectively and professionally, verbally and in writing. 
• Computer skills to include knowledge of Microsoft Outlook, Word, Excel, and other identified programs.

 ESSENTIAL PHYSICAL SKILLS:

• Visual: Ability to safely operate a motor vehicle, read printed materials, and make observations of physical facilities.

• Hearing: ability to understand and comprehend spoken dialogue in individual and group settings. 
• Frequent use of hands.
• Ability to speak clearly and effectively. 
• Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS:

• Works indoors in an office environment. 

• May travel infrequently for work engagements personal vehicle.