Director of Finance

***Hybrid Position located in Tampa, Fl

JOB SUMMARY: The Director of Finance is a highly specialized position, responsible for leading, directing and managing all accounting and financial activity for Children’s Home Network and Children’s Home Foundation.  This includes the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles to ensure clean, unmodified audit opinion results. 

ESSENTIAL FUNCTIONS:

1. General. Strategizes for optimal performance of the Finance Department ensuring proper segregation of duties with efficient, effective, and accurate performance of staff.  Ensures compliance with policies and procedures. Researches Best Practices and new technology opportunities. Oversees all functions within the Finance Department to ensure accounting systems function properly. Maintains chart of accounts.  Reviews entries for reasonableness. Documents and maintains complete and accurate supporting information for all financial transactions.
2. Bank/Account Reconciliations. Ensures bank and investment account reconciliations are completed in a timely manner according with organization policy. Ensures balance sheet accounts are reconciled and balances are appropriate.        
3. Financial Activity.  Sets tempo for monthly and yearly close schedules to ensure most timely financial reporting. Oversees and performs monthly recording of financial activity on an accrual basis. Ensures accurate allocation of shared expenses to applicable departments/programs.  Properly records intercompany transactions.  Completes and applies the Federal Indirect Cost Rate.        Oversees fixed asset records and ensures depreciation follows organizations policies.  Ensures accounts receivables are collected promptly and issues resolved.
4. General Insurance.  Facilitates commercial insurance coverage renewals and premium expense allocations.
5. Contracts. Understands, monitors, and reviews grant agreements and contracts for financial contractual obligations. Reviews revenue/funding sources/transactions to ensure appropriately recorded. Reviews all reports before submission to funders.
6. Analysis & Compliance. Analyzes payroll data and registers for propriety and accuracy.  Ensures all financial and payroll transactions and records are recorded and prepared in accordance with GAAP, FASB and follow applicable governmental rules and regulations.  Reviews financial reports and budget variances for reasonableness providing narrative to CFO of key variance causation.  Does ongoing analysis of vendor activity to identify opportunities for better contracting and pricing of purchased goods across the company. Reviews for compliance of CHN 401K Plan.  
7. Budgeting & Reporting. Prepares timely and accurate financial statements for internal and external users. Reviews monthly program revenue and expense statements. Responsible for annual operating and capital budgets, and forecasting.  Completes or reviews the various requested financial reporting to outside entities.
8. Board/Finance Committee Packages. Prepare Board/Finance Committee packages for CFO presentation to include program, department budget to actual narratives, variance analysis, KPIs, and other reports as appropriate.
9. Human Resources/Supervision. Works within the philosophy, function and human resource practices of the organization. Ensures that an effective employee development, discipline and recognition program is implemented within framework Human Resources’ policies and procedures including timely preparation of performance evaluations. Selects, supervises and trains direct reports and guides them improving customer service. Monitors training requirements.
10. Audits and Returns. Serves as liaison and coordinates annual external financial audits. Prepares schedules for filing of 990s, financial audits, premium audits, and 5500’s annually.  Reviews worker’s compensation and 401K audit information. Ensures periodic audits of gift certificates/children’s savings accounts are performed.
11. Software. Primary responsibility for maintaining an integrated accounting software package used to handle accounts payable, accounts receivable, and general ledger. Strong understanding of payroll and payroll reporting. 
12. Record Retention. Maintains organization records in electronic as well as paper format if needed, including Trust Agreements, Contracts from Funding Sources, etc., according to organization policy.
13. Leadership. Demonstrates leadership by recommending process improvements, focusing on results and long term strategies, developing team approach within Finance and among other program/departments and participates in the organization’s performance and quality improvement efforts.
14. Finance Policies and Procedures. Maintains a documented system of accounting policies and procedures and detailed SOP for all duties performed in department ensuring appropriate cross-training and back-up of all staff responsibilities and duties.  Reviews policies, procedures, and SOPs on a schedule and prepares/recommends updates/revisions. Evaluates and recommends internal control improvements.
15. Prepares and facilitates RFP process for fiscal related items as requested by CFO 
16. Performs other duties, analysis, and special projects as assigned by the Chief Financial Officer.
17. Keeps Chief Financial Officer apprised of goings on in the department and potential issues.
18. Understands direct and indirect duties are subject to change as assesses skills and duty segregation of department staff as a whole.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED.  EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATION REQUIREMENTS:

Education & Experience:

• Bachelor’s Degree in Accounting and active CPA licensure required.   
• Minimum Five (5) years progressively responsible accounting experience managing a general ledger, preparing financial statements, performing routine review of accounting functions and assisting with budget preparation, as well as proven track record of supervising employees.
• Strong understanding and experience applying non-profit GAAP, AICPA accounting and auditing standards, and experience with federal grants and indirect cost rates.
• Must have experience with multi-cost center environment along with advanced skills using Microsoft Office projects, especially in the use of Excel.

Licenses & Certifications:

• CPA required.  
• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.  
• Must possess means of providing job related transportation and show proof of required insurance.  Must be insurable under CHI’s current auto insurance policy.
• Must be able to work flexible hours, including evenings and weekends.  
• Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

COMPETENCIES & PROFESSIONAL DEVELOPMENT:

Annual Training Requirements: The following training topics are required annually: Sexual Harassment, Blood-borne Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.

Continuing Education Requirements:

Maintains up-to-date skills and knowledge for position, including maintaining active CPA licensure.

Knowledge, Skills and Abilities:

• Strong understanding of non-profit GAAP and FASB standards. 
• Ability to fulfill the responsibilities of the position with little supervision.
• Ability to conduct oneself in a manner that promotes professionalism and teamwork throughout the Agency, setting an example for others to follow.  Responsibility for highly confidential and sensitive information requires ethics and professionalism beyond reproach.
• Ability to effectively lead and support direct reports to achieve expected results and to develop positively and realistically in their career goals.  Sets definitive performance expectations.  Communicates Agency philosophy and vision. Directs staff and coordinate departmental projects and in cooperation with other departments as necessary.
• Ability to problem-solve and work independently as well as part of a team.
• Ability to work with a great number of details yet be strategically oriented.
• Ability to manage multiple duties/projects, prioritize work load and delegate tasks in order to ensure completion of departmental deadlines in the required time frame.
• Ability to perform complex mathematical calculations.
• Ability to read, understand and comply with all organization contracts related to finance processes.
• Ability to communicate effectively, verbally and in writing. Must be able to get important points across.  Listens carefully to complex issues in order to effectively respond.
• Demonstrates Leadership, Strategic Planning, Process Improvement capabilities
• Establish effective working relationships with clients, co-workers, supervisors and other individuals. Possesses effective interpersonal skills.
• Knowledge of organization's organizational structure, standard operating procedures, and policies. 
• Knowledge of Federal and state laws and regulations including local contracting environment and requirements. 
• Knowledge of child abuse or neglect reporting procedures and methods.

ESSENTIAL PHYSICAL SKILLS:

• Ability to lift 10-20 lbs.
• Ability to operate a computer and telephone as well as adapt to new technologies as they are integrated into the office.
• Ability to operate computer for several hours per day.

ENVIRONMENTAL CONDITIONS:

Work is performed under continual multiple deadlines (weekly, monthly and annually).   Due to multiple deadlines, varying departmental workload and departmental staffing, the workweek could exceed 40 hours on a routine basis. Work is performed in a fast-paced environment.   Work is sedentary in nature.