What are the responsibilities and job description for the Executive Assistant position at Children's Healthcare of Atlanta?
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Work Shift
Day
Work Day(s)
Monday-Friday
Shift Start Time
Variable
Shift End Time
Variable
Worker Sub-Type
Regular
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
Job Description
Provides executive-level administrative support for vice president/senior vice president roles.
Experience
Primary Location Address
1405 Clifton Rd NE
Job Family
Administrative Support
Work Shift
Day
Work Day(s)
Monday-Friday
Shift Start Time
Variable
Shift End Time
Variable
Worker Sub-Type
Regular
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
Job Description
Provides executive-level administrative support for vice president/senior vice president roles.
Experience
- 4 years of administrative experience supporting vice president-level roles
- Bachelor’s degree in Business, Healthcare, or related field
- High school diploma or equivalent
- No professional certifications required
- Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
- Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
- Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
- Experience coordinating large-scale VP-level division and team meetings
- Maintains calendar, schedules appointments, and works with leader to manage time.
- Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
- Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
- Approves expense reports as assigned by leader.
- Screens incoming phone calls and manages relationship with outside vendors and internal staff.
- May serve on special projects, committees, or act as manager or department representative.
- Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
- Provides backup when other Executive Assistants are out or need assistance.
- Opens, distributes, reads/handles mail as requested or required.
- Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.
Primary Location Address
1405 Clifton Rd NE
Job Family
Administrative Support
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