What are the responsibilities and job description for the Administrative Coordinator position at Children's Healthcare of Atlanta?
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Work Shift
Day
Work Day(s)
Friday, Monday, Thursday, Tuesday, Wednesday
Shift Start Time
8:00 AM
Shift End Time
4:30 PM
Worker Sub-Type
Regular
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
Job Description
Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.
Experience
Primary Location Address
1575 Northeast Expy NE
Job Family
Administrative Support
Work Shift
Day
Work Day(s)
Friday, Monday, Thursday, Tuesday, Wednesday
Shift Start Time
8:00 AM
Shift End Time
4:30 PM
Worker Sub-Type
Regular
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
Job Description
Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.
Experience
- 2 years of administrative support role experience in professional office environment
- Bachelor’s degree in business, healthcare, or related field
- High school diploma or equivalent
- No professional certifications required
- Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
- Proficient in full suite of Microsoft Office and other Windows-based applications
- Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
- Maintains calendar, schedules appointments, and works with leader to manage time.
- Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
- Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
- Screens incoming phone calls and manages relationship with outside vendors and internal staff.
- Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
- Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
- Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
- Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
- Assists with human resource and employee transaction forms and records.
- Submits department contracts and coordinates the contract process.
- Ensures Payroll/TIME is processed and in compliance with Children’s policies.
- May serve on committees as leader/department representative.
- Assists management in special departmental projects.
- Performs other department-specific duties and other assignments as appropriate.
Primary Location Address
1575 Northeast Expy NE
Job Family
Administrative Support