Executive Administrative Assistant - Operations

Executive Administrative Assistant

Department: Operations

Location: Dallas, Texas

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Work Type: Primarily remote with occasional onsite support as needed

Why Children’s Health?

At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Position Overview

Children’s Health is seeking a highly organized and proactive Executive Administrative Assistant to support three senior leaders within the Northern Market. This role requires advanced administrative expertise, sound judgment, and the ability to manage sensitive information with discretion.

This Position Supports

• SVP, Northern Market Growth and Development
• VP, Clinical Programs
• VP, Accreditation
  
  

What You’ll Do

• Manage complex executive calendars and coordinate high level meetings across multiple stakeholders
• Arrange travel and oversee executive level correspondence
• Develop polished PowerPoint presentations and professional documents
• Provide confidential administrative support for sensitive initiatives and projects
• Build strong relationships across the organization and serve as a trusted liaison
  
  

Key Responsibilities

• Provide high-level administrative support, including complex calendar management, communications, and coordination of executive priorities
• Support personnel-related processes such as timesheets, payroll notifications, and documentation while ensuring compliance with organizational policies and standards
• Assist with budget development and monitoring, including capital planning and financial reporting support
• Prepare correspondence, presentations, and reports requiring attention to detail and understanding of technical subject matter
• Respond to routine and complex inquiries using established guidelines
• Coordinate and complete special projects and additional administrative duties as assigned
  
  

Qualifications

Required Experience and Education:

• 5 to 7 years of executive administrative experience, preferably in a healthcare or hospital environment
• Associate degree or equivalent experience Skills and Competencies
• Advanced proficiency in Microsoft Office, including strong PowerPoint skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities in a fast-paced environment
• Professional presence with strong interpersonal skills
• Demonstrated ability to handle confidential information with discretion
  
  

What You Bring

• A proactive, resourceful, and solution-oriented mindset
• Ability to work independently with minimal oversight in a remote environment
• Strong relationship-building skills and a collaborative approach
• High attention to detail and commitment to quality
  
  

Benefits And Perks

• Employee portion of medical plan premiums are covered after 3 years
• 4%-10% employee savings plan match based on tenure
• Paid parental leave (up to 12 weeks)
• Caregiver leave
• Adoption and surrogacy reimbursement
• Opportunity to contribute to meaningful, mission-driven work
  
  

Additional Information

• Full-time role working Monday through Friday
• Occasional onsite presence required based on business needs
• Candidates will be asked to provide samples of professional writing and PowerPoint presentations during the interview process
  
  

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.