Administrative Specialist – Cornerstone Program

At Children’s Crisis Treatment Center (CCTC), our staff is dedicated to addressing the impact of childhood traumatic events and other challenges. The Administrative Specialist will provide support services to the Cornerstone Center, children and families served, and all other agency stakeholders.

Summary Of Essential Functions

• Maintaining a welcoming, clean and organized environment at the front desk and lobby
• Greeting all who enter the Cornerstone Center by screening them using camera, checking IDs and using the intercom system
• Assisting with communications to classrooms daily during morning and afternoon for entry and dismissal of clients
• Maintaining Psychiatrist schedule daily, ensuring all clients are seen on their scheduled date and rescheduled for next day when needed
• Receiving all deliveries and reviewing packing slip for contents and sending packing slips to the Finance department for final review
• Supporting during departmental meetings including organizing, transcribing, and distribution of meeting minutes, as well as communicating to staff regarding meetings
• Conducting EVS for each client on the caseload twice a week and reporting any lapses in insurance coverage to supervisor
• Maintaining ECR of each client, uploading external and internal paperwork by due dates and times
• Assisting with the transportation of clients and/or families as needed
• Other duties as assigned
  
  

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Requirements

At least one year experience performing duties as an Administrative Assistant.

Knowledge of entering data and producing reports using an electronic medical record system.

Working knowledge of EMR system, Microsoft Word, Excel and PowerPoint.

Must have a High School Diploma or GED.

Bilingual (English/Spanish) candidates are encouraged to apply.