Data Specialist

Salary: $20 - $25/hr

Position Summary: The Data Specialist is responsible for assisting the Data team to enter and maintain data for all program components that include After School, Summer Camp, Holiday program and events hosted by the site. The Data Specialist is responsible for system operations, creating and maintaining participant records within agency & contractual requirements, and coordination of the daily operation of data management.

Essential Duties

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Skilled in basic computer applications and ability to master multiple basic computer databases and their functions.
• Talented in creating systems for ensuring accurate and timely data collection and inputting.
• Comfortable in taking initiative to learn the data needs of the program, determine and generate corresponding data reports, and share findings on an on-going basis.
• Assist the Data team to ensure the accuracy and integrity of all data systems.
• Assist in maintaining up-to-date and accurate records of program participant attendance in databases.
• Attend database trainings as required.
• Assist in managing the site’s Youth Services.Net information System (CSIS/ CitySpan) and responsible for data entry of all program components such as Afterschool, Holiday program and Summer Camp.
• Assist in creating, distributing, and collecting attendance sheets for programs.
• Assist in importing all participant information including demographic, school, attendance and assessment data into CSIS/CitySpan.
• Assist with program scheduling, participant enrollment, activity input and attendance.
• Assist in input of afterschool attendance for participants in DYCD Connect.
• Professional demeanor, good judgment and commitment to ensuring confidentiality of participants records.
• Performs other related duties, as required; Flexibility (within reason).
  
  

Minimum Qualifications

• High school diploma or equivalent.
• A minimum of two years’ experience in data entry.
• Preferred: fluent in English and Spanish; pursuit of college degree.
  
  

Key Competencies

• Commitment to good attendance and punctuality.
• Attention to detail and commitment to meeting deadlines.
• Problem solving abilities.
• Courteous and pleasant manners.
• Customer service and organization skills.
  
  

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children’s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children’s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.