Program Assistant

Salary: $22/hr

Position Summary: The Homefinding Program Assistant is a member of the Homefinding Unit dedicated to supporting the certification, documentation and recertification of foster homes for Children's Aid's foster care program. The Program Assistant maintains the integrity of foster parent records and enters updated documents in the Binti electronic record so that CA foster homes meet OCFS, ACS and CA's guidelines. The Program Assistant will provide administrative assistance and support to the Homefinding Unit of the foster care system.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Creating an electronic record for all open homes.
• Sharing the link to the electronic file with foster parents' access and upload updated documents needed for re/certifications.
• Assigning the record to Homefinders.
• Uploading foster parent documents and support documents required by OCFS/ACS.
• Upload training certificates and attendance sheets.
• Responsible for uploading the certification and recertification packets into Binti.
• Oversees maintenance of foster parent records within databases and foster home record to ensure compliance, accuracy and consistency.
• Attends meetings with agency, ACS and OCFS stakeholders to assure Children's Aid's knowledge and compliance with new regulations and memoranda from the various governing bodies.
• Perform other duties as assigned.

Minimum Qualifications:

• High school diploma or GED required, College degree preferred.
• Bilingual (Spanish/English) preferred.

Key Competencies:

• Computer literacy with some experience with Microsoft Excel and Outlook Calendar a plus.
• Excellent verbal, writing and organizational skills.
• Flexibility and ability to work under pressure and meet deadlines.
• Office skills for managing oral and written communication with the team and foster parents.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.