What are the responsibilities and job description for the Facilities Posting Specialist position at Chicago Transit Authority?
Posts pay and distribution hours for Facilities Maintenance field force employees to payroll time reports.
Qualifications
PRIMARY RESPONSIBILITIES
- Collects time sheets/swipe log daily from designated areas.
- Prepares necessary payroll documents for shop employees including but not limited to 8830 (employees off Sick/IN), Funeral Pay and Jury Pay.
- Posts pay and distribution of hours in Oracle Time Capture.
- Maintains employees’ personal holidays, vacation time and other attendance information.
- Refers to union contracts when questions arise pertaining to payroll issues.
- Operates a personal computer using standard spreadsheet and work processing software to prepare reports and maintain, file and retrieve data.
- Maintains various records pertaining to department personnel and prepares reports including, but not limited to lost time reports and overtime reports.
- Completes Seven Day sick pay claim reports.
- Contacts foremen and other management personnel to clarify questionable data regarding payroll.
- Investigates reported pay discrepancies and arranges for necessary adjustments of records and payments.
- Gathers data for various departments when investigations are conducted for the Law Department and Labor Relations.
- Receives, sorts and distributes checks.
- Answers the telephone and provides information to employees regarding payroll-related matters.
- Performs other clerical tasks, including typing, filing and photocopying.
- Performs the duties of other payroll employees when necessary.
- May assist with station system, vacation and personal holiday picks.
- May dispatch the daily assignments.
- Performs related duties as assigned.
SUPERVISORY RESPONSIBILITIES
Reporting to this position may include the following jobs:
Job Title
- None
CHALLENGES
EDUCATION/EXPERIENCE REQUIREMENTS
- Must be able to operate an electronic calculator.
- Required to accurately operate a typewriter at a minimum rate of 25 words per minute.
PHYSICAL REQUIREMENTS
- Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.
- Light physical effort required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of timekeeping and reporting procedures and practices.
- Working knowledgeable in the wage and working condition agreements and provisions of union shop personnel.
- Working knowledge and skills necessary to competently operate personal computer systems to develop and maintain business applications using standard software, such as Excel and various Windows-based applications.
- Working knowledge of basic mathematics, including fractions and decimals.
- Ability to write legibly.
- Ability to speak and express oneself in a clear, concise and comprehensive manner.
- Ability be accurate in calculating, posting, and checking data.
- Ability to maintain amiable relations with Authority personnel and outside contacts.
- Ability to work with sensitive information while maintaining strict confidentiality.
WORKING CONDITIONS
- General office environment.
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.
- Personal computer and related software.
Additional Details
Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.
Rate to be determined by applicant's entered service date and service date in union jurisdiction of this classification.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER.
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact arc@transitchicago.com prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
TO BE CONSIDERED APPLICATIONS MUST BE COMPLETED IN THEIR ENTIRETY INCLUDING:
Failure to respond to correspondences during the hiring process in a timely fashion may result in your application being closed out for non-responsiveness.
CTA Benefits
Rate to be determined by applicant's entered service date and service date in union jurisdiction of this classification.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER.
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact arc@transitchicago.com prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
TO BE CONSIDERED APPLICATIONS MUST BE COMPLETED IN THEIR ENTIRETY INCLUDING:
- UPLOADED RESUME / WORK HISTORY
- QUALIFICATIONS
- JOB ASSESSMENT QUESTIONS
Failure to respond to correspondences during the hiring process in a timely fashion may result in your application being closed out for non-responsiveness.
CTA Benefits
https://www.transitchicago.com/hrbenefits/
Primary Location: USA-Illinois-Chicago
Job: Facilities Maintenance
Job Posting: Jul 17, 2026, 9:35:59 AM
Position Type: Full-time Permanent (FTP)