What are the responsibilities and job description for the Assistant Office Coordinator position at Chicago Testing Lab?
Are you looking for a role that’s more than just a job? At Chicago Testing Lab, you’ll find competitive pay, a 401(k) with employer match, excellent health benefits, and a workplace that values people, performance, and personal growth. We’re proud of our culture and are looking for someone with a can-do, positive attitude who’s ready to join a team that helps ensure the integrity of infrastructure every day!
Chicago Testing Laboratory, Inc. was formed in 1912 to provide consulting engineering and construction materials testing and inspection services to municipalities, government agencies, and private clients. We are seeking an Assistant Office Coordinator to join our team and play a key role in ensuring seamless project execution and operational efficiency. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and possesses a “no task too small” attitude to support our rapid growth.
This full-time, exempt position will be based in our Warrenville IL office and requires working Monday through Friday, plus occasional weekend hours remotely.
Job Summary:
The Assistant Office Coordinator reports directly to the Office Coordinator and is responsible for managing the daily schedule, assisting project managers, and general administrative duties. This role requires strong coordination skills and the ability to work closely with CTL management, subcontractors, vendors, suppliers, and owners/general contractors to enhance quality and profitability across all projects.
Core Responsibilities:
Chicago Testing Laboratory, Inc. was formed in 1912 to provide consulting engineering and construction materials testing and inspection services to municipalities, government agencies, and private clients. We are seeking an Assistant Office Coordinator to join our team and play a key role in ensuring seamless project execution and operational efficiency. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and possesses a “no task too small” attitude to support our rapid growth.
This full-time, exempt position will be based in our Warrenville IL office and requires working Monday through Friday, plus occasional weekend hours remotely.
Job Summary:
The Assistant Office Coordinator reports directly to the Office Coordinator and is responsible for managing the daily schedule, assisting project managers, and general administrative duties. This role requires strong coordination skills and the ability to work closely with CTL management, subcontractors, vendors, suppliers, and owners/general contractors to enhance quality and profitability across all projects.
Core Responsibilities:
- Oversee daily field technician scheduling and logistics
- Assist in reporting results to agencies and compliance submittals
- Assist with general administrative tasks including accounts receivable, inventory, documentation, and records management
- Maintain and update project-related databases, documentation, and reports
- Provide office communications support by managing incoming calls, and answering questions
- Education: High school diploma required; some college preferred
- Experience: Prior experience in scheduling, dispatching, construction, or a related field a plus
- Communication: Ability to communicate with employees, peers, supervisors and customers in an effective manner
- Proficiency: Microsoft Office and project management type systems (CRM)
- Organization & Multitasking: Ability to work in a fast-paced environment and manage multiple priorities
- Proactive Attitude: Resourceful problem solver, outgoing personality
- Competitive pay
- Health, dental, and vision benefits
- Paid time off (PTO), vacation and holidays
- 401(k) with company match
- Professional development and career growth opportunities
Salary : $24 - $26