What are the responsibilities and job description for the Resources & Events Assistant position at Chicago State University?
Posting Details
Position Information
Posting Number
S26340P
Posting Date
Closing Date
Title
Program Assistant
Working Title
Resources & Events Assistant
Salary Range
$40,000 Annual
Employee Class
Civil Service
Department
Budget and Resource Planning
Full-time/ Part-time
Full-time
Specialization
12 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
and or
6 months of vendor management and 6 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
Hours Per Week
37.5 Hours Per Week
Standard Work Week
Monday-Friday Some weekends and evenings required.
Benefits
This position is eligible for health, dental, life insurance and other benefits through Chicago State University. Click here for a complete list of benefits: https://csu.edu/humanresources/benefits.htm
Job Summary
Chicago State University (CSU), is the oldest public university in the Chicago metropolitan area. Chicago State University is Illinois' only four-year U.S. Department of Education-designated Predominantly Black Institution (PBI). CSU serves over 1,500 undergraduate students and nearly 900 graduate students. The university is a nationally accredited university with five colleges in Arts and Sciences, Business, Education, Health Sciences and Pharmacy and proudly supports a diverse and non-traditional student population that hails from 28 countries and 36 states.
Discover the latest advancements and milestones achieved by CSU in our Annual Report: https://www.csu.edu/president/annual_report.htm.
Under Administrative direction, coordinates, arranges and oversee all aspects of special events for a large academic or administrative unit.
Job Description
Screen phone calls and visitors for the Budget Office & Meeting and Events departments; determines their needs and personally handles routine inquiries and requests.
Reviews all incoming Budget office & Meeting, and Events emails and office mails, responding to routine items independently and distributing the remainder to the designated members of the staff.
Manages the filing and record-keeping process for both units.
Composed and sent out all campus-wide communications.
Maintain inventory records and conduct periodic checks to ensure inventory control processes are effective.
Managing all office facility requests.
Assist with planning and coordinating special events that would include the external and internal guest lists that would be utilizing of the space for the university needs.
Assist with on-site event implementation
Establishes and manages procedures for event communication including independently handling or directing all inquiries pertaining to the events
Assist and maintain financial activities and/or reporting pertaining to the departments needs
Prepares policies, goals, objectives, or procedure
Maintain property and/or equipment for the department and university needs
Performs other duties as assigned
Minimum Qualifications
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
Must Be a Illinois residence within 180 of there start date.
Preferred Qualifications
Knowledge, Skills and Abilities
Additional Applicant Information
Physical Requirement/ Demands
The job may require prolonged periods of standing, walking, or sitting. Must also be able to carry 50 lbs. with ease. Also, the weather impacts on working conditions.
Work Environment
Convention areas in the office environment showcase the university's outdoor landscape.
Position Information
Posting Number
S26340P
Posting Date
Closing Date
Title
Program Assistant
Working Title
Resources & Events Assistant
Salary Range
$40,000 Annual
Employee Class
Civil Service
Department
Budget and Resource Planning
Full-time/ Part-time
Full-time
Specialization
12 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
and or
6 months of vendor management and 6 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
Hours Per Week
37.5 Hours Per Week
Standard Work Week
Monday-Friday Some weekends and evenings required.
Benefits
This position is eligible for health, dental, life insurance and other benefits through Chicago State University. Click here for a complete list of benefits: https://csu.edu/humanresources/benefits.htm
Job Summary
Chicago State University (CSU), is the oldest public university in the Chicago metropolitan area. Chicago State University is Illinois' only four-year U.S. Department of Education-designated Predominantly Black Institution (PBI). CSU serves over 1,500 undergraduate students and nearly 900 graduate students. The university is a nationally accredited university with five colleges in Arts and Sciences, Business, Education, Health Sciences and Pharmacy and proudly supports a diverse and non-traditional student population that hails from 28 countries and 36 states.
Discover the latest advancements and milestones achieved by CSU in our Annual Report: https://www.csu.edu/president/annual_report.htm.
Under Administrative direction, coordinates, arranges and oversee all aspects of special events for a large academic or administrative unit.
Job Description
Screen phone calls and visitors for the Budget Office & Meeting and Events departments; determines their needs and personally handles routine inquiries and requests.
Reviews all incoming Budget office & Meeting, and Events emails and office mails, responding to routine items independently and distributing the remainder to the designated members of the staff.
Manages the filing and record-keeping process for both units.
Composed and sent out all campus-wide communications.
Maintain inventory records and conduct periodic checks to ensure inventory control processes are effective.
Managing all office facility requests.
Assist with planning and coordinating special events that would include the external and internal guest lists that would be utilizing of the space for the university needs.
Assist with on-site event implementation
Establishes and manages procedures for event communication including independently handling or directing all inquiries pertaining to the events
Assist and maintain financial activities and/or reporting pertaining to the departments needs
Prepares policies, goals, objectives, or procedure
Maintain property and/or equipment for the department and university needs
Performs other duties as assigned
Minimum Qualifications
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
- Bachelor's degree.
- 12 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
or
6 months of vendor management and 6 months of experience in event planning, hospitality, or catering in a corporate or non-profit settings.
Must Be a Illinois residence within 180 of there start date.
Preferred Qualifications
Knowledge, Skills and Abilities
- Knowledge of general office practices and procedures
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
- Skill in oral and written communication
- Ability to work effectively with staff, the public, and outside constituency groups
- Ability to organize and multi-task
- Ability to supervise and knowledge of administrative concepts and methods.
- Ability to utilize various computer software packages
- Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
Additional Applicant Information
Physical Requirement/ Demands
The job may require prolonged periods of standing, walking, or sitting. Must also be able to carry 50 lbs. with ease. Also, the weather impacts on working conditions.
Work Environment
Convention areas in the office environment showcase the university's outdoor landscape.
Salary : $40,000