Accounting Manager

JOB TITLE: Accounting Manager

REPORTS TO: Director of Finance

REPORTING STAFF: N/A

FLSA CLASSIFICATION: Exempt

Position Overview

The Accounting Manager contributes to the work of Chicago Shakespeare Theater’s fast-paced, multifaceted Finance Department by supporting the Controller and Director of Finance, as well as processing weekly payroll. This position serves as the primary point person for CST’s accounts payable and payroll needs. This staff member must demonstrate accurate, high volume accounts payable and payroll support; the ability to prioritize and meet deadlines; and going above and beyond to achieve desired outcomes.

Chicago Shakespeare Theater is deeply committed to creating and sustaining an organizational culture that values diversity, inclusion, and equity, as well as promoting a safe, supportive, and collaborative work environment. Visit our website to learn more. www.chicagoshakes.com/ideatoaction

Essential Duties

Payroll

• Prepare and process weekly payroll in for union employees, non-union employees, and independent contractors
• Assist HR Department with maintenance and accuracy of Paycom HRIS system for all union and non-union employees and independent contractors
• Review time sheet data, inspect for accuracy, and correct any errors prior to processing
• Closely monitor and review HRIS and payroll reports to ensure accuracy of deductions for taxes, benefits, and other authorized deductions; calculate and communicate any necessary adjustments or corrections
• In coordination with HR, identify and implement Paycom process efficiencies, data consistency, and cleanup efforts
• Submit weekly reporting for 3^rd party benefits vendors
• Communicate directly with staff any changes to their taxes or other authorized deductions
• Provide department heads with any requested payroll lists and reports

Accounts Payable and Other Disbursements

• Create new, and maintain current, vendor files in accounting system
• Maintain the Theater’s procurement and expense management software, Precoro, and monitor the system’s configuration settings
• Review all invoices for appropriate documentation and approval
• Enter invoices into QuickBooks with appropriate general ledger account coding
• Process weekly accounts payable checks, ACH, and wire payments
• Answer all vendor inquiries
• Complete credit card transactions and distribute weekly accounts payable and payroll checks
• Reconcile benefit bills with payroll

Accounts Receivable and Other Receipts

• Process all accounts receivable
• Record daily Box Office and Development activity posted in Tessitura
• Prepare invoices for miscellaneous events held at the Theater
• Reconcile pledge balances to development department
• Oversee and report electronic payments received to appropriate departments
• Ensure funds collected via PayPal are transferred to the bank
• Monitor checking and brokerage accounts for deposit activity

General Ledger and Accounting

• Perform month end reconciliation with Box Office
• Perform month end reconciliation with Development
• Prepare journal entries as needed
• Ensure the accuracy of inventory within the general ledger through inventory counts and adjusting journal entries
• Assist with the preparation of detailed departmental expense reports
• Conduct weekly cash banking

Monthly Filings

• Review inventory counts and sales tax calculation
• Report form C-08 to IL Finance Authority during life of $4.1M bond

Annually

• Calculate accruals – vacation, payroll and workers comp
• Assist Controller and Director of Finance with schedule preparation for year-end audit and Form 990 tax return
• Review annual W-2’s and 1099’s created by Paycom; prepare and process 1099’s from Quickbooks
• Oversee petty cash and bank counts

Risk Management, Compliance, Other Reporting

• Request certificates of insurance from insurance broker
• Assist Controller when needed to prepare corporate, foundation and government grant reports and other outside requests for financial information
• Maintain motor vehicles records and administration
• Investigate credit card disputes in partnership with the Box Office team

Competencies

• Service, ingenuity, and collaboration
• Emotional intelligence
• Mission-driven
• Must demonstrate ability to solve problems and handle varied projects simultaneously under tight deadlines
• Strong organizational and project management skills
• A team player who can work well with others in a variety of situations
• Excellent oral and written communication skills

Work Environment

• Work hours are generally 9:00 am-5:00 pm, Monday through Friday
• Work during other hours may be necessary
• Evening, weekend, and holiday hours may be necessary on occasion
• Worksite is at the CST facilities on Navy Pier. This role has the opportunity to operate under a hybrid work model one day per week.

Other

• Provide support for finance committee and audit committee Board meetings, including preparation of materials and minutes
• Compile information and prepare miscellaneous reports, as requested
• Model CST’s core values of service, ingenuity, and collaboration as well as its customer service ethos
• Champion the organization’s commitment to a respectful, inclusive and equitable workplace.

Physical Demand

•  Physical demand requirements are at levels of those for sedentary work

Education and Experience

• Undergraduate degree in accounting, finance, or related field
• Several years’ experience with non-profit accounting, accounts payable and payroll required
• Paycom experience is highly preferred
• Strong technical skills and experience with a Windows-based computer environment, including QuickBooks. Excellent Excel skills. Proficient in PowerPoint.
• Ability to quickly gain a deep understanding of the Theater and apply that knowledge to day-to-day operations
• Exceptional attention to detail; comfortable multi-tasking to produce high-quality work on tight deadlines.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary : $68,000 - $70,000