Athletic Director

The Athletic Director will be held accountable for the following responsibilities:

• Administering the extra-curricular athletic programs

  • Supervises licensed and non-licensed staff in Athletics, including Assistant Athletic Directors, coaches, trainers, and support staff.

  • Maintains files and records required by policy, regulation, law, and good practice. (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
  • Responds to requests for information. (From OSA, IHSA, FOIA, Title IX, Law Department, Colleges for recruiting, Press releases)
  • Implements board policies and advises the administration on regulatory matters related to athletics.
  • Assesses department needs through consultation with students, staff, and parents. (Equipment, budgeting, transportation, upgrades to venues, technology)
  • Evaluates the extra-curricular athletic programs and engages in long-term planning. (Adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
  • Develops and updates handbooks, brochures, and policy manuals.
  • Informs the school community about extracurricular athletic programs. (Through websites, emails, media, and social media)
  • Stay current on research, issues, and regulations related to athletic programs. (Academic, Racial, Gender, and socio-economic issues in sport.)
  • Develop a grade-check system for student-athletes.
  • Maintains and assures that all eligibility reports and lists of participation are submitted weekly.
  • Develops and updates team schedules on all school platforms for public viewing.
  • Oversees transportation for all team travel.
  • Develops a school safety plan for every home venue.

• 
  Monitors and Supports the Academic Performance of Student-Athletes

  • 
    Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes
  • Develops academic support mechanisms for the benefit of student-athletes, including but not limited to: study hall, advising, postsecondary guidance, etc.

• Directs and Coordinates the Fiscal Operations within the Departments

  • 
    Engages in fiscal planning, short and long-range.
  • Assists in preparing and implementing the school system budget and coordinates department purchasing.
  • Recommends capital improvements and negotiated contract agreements.
  • Formulates specifications to be incorporated into contracts and bids.
  • Serves as a consultant in the selection of supplies and materials.
  • Supervises all ticket sales and fundraising events of the athletic programs.
  • Administers the receipt and disbursement of student activity funds.
  • Assists OSA with hiring and payment of coaching staff.
  • Supervises and guides the planning and execution of all parent volunteer organizations.

• 
  Creates the Schedules for All Operations and Activities within the Departments
  • 
    Issue timely announcements of upcoming events and deadlines.
  • Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators, and police for supervision of home contests.
  • Hire, schedule, and pay lifeguards for all aquatic sports.
  • Arranges transportation for athletic contest participants.
  • Verifies each athlete's eligibility for participation in each contest..
  • Arranges all details of visiting teams' needs, as appropriate.
  • Provides emergency healthcare and first aid treatment.
  • Arranges field, gymnasium, and aquatics center practice schedules, including
    arrangements for summer programs and non-school use of playing fields and
    Facilities, if applicable.
  • Managing contracts for every athletic contest
  • Coordinates with CPS for stadium usage
  • Coordinates with the Chicago Park District to execute IGAs for athletic facilities

• 
  Recommends, Manages, Supervises, and Evaluates Staff

  • 
    Recruits, screens, interviews, and recommends prospective coaches.
  • Makes coaching assignment recommendations.
  • Ensures all coaches and staff are CPS and State certification compliant
  • Supervises and evaluates coaching staff and other athletic staff.
  • Develops and applies a coaching evaluation system.
  • Supports opportunities for professional development for the coaching staff.
  • Monitors staff time and attendance at professional meetings.
  • Investigate complaints regarding employee conduct or performance.
  • Encourages the development and use of new strategies and philosophies.
  • Provides staff leadership to promote the district's athletic objectives.
  • Assists coaches in the handling of day-to-day problems.
  • Resolves staff problems and provides support to coaches.

• 
  Coordinates the Development, Implementation, Review, and Revision of the Extra-Curricular Athletic Program

• 
  Attends practices and games for evaluation and needs assessment purposes.
• Attends professional conferences to stay up-to-date on promising instructional practices.
• Enforces state and City board policies on equal educational opportunity.
• Develops an effective, comprehensive, and equal opportunities athletic
• program for all male and female students.
• Advises on modification of programs to meet individual students' academic and health needs.
• Investigate complaints and grievances.

• Participates in the work of state and national associations.

• 
  Facilities Management: Manages and Develops Facilities
  • 
    Inspects buildings, grounds, machines, and equipment.
  • Issues repair orders and provides specifications for maintaining athletic facilities and fields.
  • Determines the safety and obsolescence of equipment.
  • Enforces compliance with occupational health and safety codes and standards.
  • Oversees maintenance of swimming pools in a clean, safe, and sanitary condition.
  • Recommends watering and spraying schedules for school athletic fields.
  • Orders and oversees repairs or replacement of defective parts.
  • Assists in the development of specifications for construction projects.
  • Assists in identifying and using community resources for the athletic program.
  • Limited facilities, which require the athletic directors to procure space for teams outside of CPS facilities

• 
  Supervises Departmental Activities and Operations

  • 
    Coordinate public or special events. (Homecoming, Senior Days, Award Ceremonies, Fundraisers)
  • Supervises part-time student help, including clinical hours.
  • Develops and implements appropriate rules and regulations governing the conduct of athletic activities.
  • Oversees the implementation of the insurance program covering school athletes.
  • Complete incident reports for minor to traumatic injuries.
  • Works to resolve conflicts; anticipates and resolves potential problems.
  • Organizes, plans, and coordinates departmental awards, including recognition of alumni, former coaches, and staff.

• 
  Public Relations: Establishes a Positive Image for Departments within the School and the Community

• 
  Interacts and aids in the development of feeder programs.
• Plans and supervises an annual recognition program for school athletes.
• Keeps records of the results of school athletic contests, maintains a record file of all award winners, and announces athletic scholarships.
• Conducts in-season team meetings to review the student code of conduct.
• Maintains appropriate professional relationships with parents, parent groups (e.g., Athletic Boosters), school volunteers, and outside agencies.
• Responds to requests for information.

• 
  Oversees Summer Athletic Programming.
  • 
    Oversees the summer programming to ensure State and City compliance.
  • Performs other related duties as assigned to ensure the efficient and effective functioning of summer athletics.

• 
  Bachelor’s Degree from an accredited college or University in Education.
• NIAAA Certified Athletic Administrator

• Minimum of three (3) years of experience in sports program administration and/or interscholastic sports

• Supervisory experience preferred

Knowledge, Skills, and Abilities: