Pricing & Vendor Data Specialist

Pricing & Vendor Data Specialist

FT, Non-exempt

The Pricing & Vendor Data Specialist is responsible for maintaining accurate vendor pricing, product data, and inventory records across Fox Valley Fire & Safety’s ERP and inventory management systems. This role serves as a key operational support function for the Accounting, Purchasing, Inventory, and Warehouse teams by ensuring pricing integrity, data accuracy, and compliance with internal controls. The Pricing & Vendor Data Specialist plays a critical role in supporting cost management, margin accuracy, and efficient vendor operations. This role reports to the Inventory Manager.

Job Responsibilities:

• Enter, update, and maintain vendor pricing, cost changes, and vendor IDs within ERP and inventory management systems.
• Create and maintain new item numbers, SKUs, and product records with a high degree of accuracy.
• Maintain and update existing item records, including descriptions, categories, pricing, vendor details, and units of measure.
• Review vendor pricing files, quotes, and cost sheets to ensure accuracy and completeness prior to system entry.
• Monitor incoming vendor updates (emails, price increases, spreadsheets, etc.) and ensure timely and accurate data entry.
• Maintain organized digital records of pricing updates, vendor correspondence, and revision history.
• Identify discrepancies between vendor invoices and historical pricing in ProfitZoom (PZ); investigate variances and collaborate with the Warehouse Manager and Accounting team to resolve issues.
• Support pricing audits, cost comparisons, margin analysis, and related reporting as needed.
• Assist the Accounts Payable team with entering, reviewing, and validating invoices for accuracy, proper coding, and required approvals.
• Provide backup support to Accounts Payable during PTO coverage or peak workload periods.
• Collaborate with Purchasing, Inventory, and Accounting teams to validate pricing used on purchase orders and vendor invoices.
• Load, maintain, and reconcile sprinkler inventory data within PZ.
• Support data cleanup initiatives, report generation, and special projects as assigned.
• Ensure compliance with company pricing policies, approval workflows, and internal controls.

Job Requirements:

• High school diploma or equivalent required.
• 1–3 years of experience in data entry, vendor maintenance, purchasing, accounting support, or a related administrative role.
• Strong proficiency in Microsoft Excel, including formulas, sorting, and data validation.
• Experience working with ERP and/or inventory management systems; ProfitZoom experience preferred but not required.
• Exceptional attention to detail with a strong focus on accuracy and data integrity.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating across departments to meet deadlines and operational needs.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role: Sitting, bending, standing, and lifting a maximum of 20 lbs.

Compensation: This role offers hourly compensation in the range of $23-24 based on experience, paid in bi-weekly installments. FVF&S Co. offers full health benefits with coverage beginning on the first day of employment. A 401k with company match is also available, and FVF&S Co. is 100% employee owned, offering an Employee Stock Ownership Plan after 1 year of employment.

Salary : $23 - $24