What are the responsibilities and job description for the Contracts Clerk position at Chevrolet of Puente Hills?
Overall responsibilities include the handling and processing all paperwork for new vehicles sales and leases; this includes the contract, financing, payoffs, trade in, receivables, after-market products, rebates and extended warranties, etc.
· Post all deals into accounting.
· Package deals and send to banks
· Make payoffs on trade-ins, if applicable.
· Payoff flooring.
· Record and receipt EFT’s
· File deals.
· Verify all gross and accounting
· Verify due bills and additions for accuracy.
· Prepares checks for vehicle trades.
· Cut checks for insurance binders.
· Computes commissions for sales departments: F & I Managers, Assistant Sales Managers and Sales Consultants for payroll commissions.
· Responsible for completing IRS 8300 Form worksheet on every deal.
· Reconciles assigned schedules on a weekly and monthly basis.
o Reserve Statements from banks and FMCC.
o Insurance, Vehicles receivables and Due Bill
o DMV License Account
o Used Vehicle Inventory
o Wholesale receivables
· Post manual general journal vouchers if necessary.
· DMV
o Transferring of used vehicle report of sales and supporting documents.
o Registering and plating new car sales, if applicable.
o Log Report of Sales numbers for new and used vehicles.
o Work bundles when DMV returns the completed bundles. Mail refund check or bill customers (whenever required) for additional fees.
· Used Vehicle Inventory/Remarketed Inventory
o Enter internals on car jackets and bring totals forward. File copies in jackets, compare unit inventory cost to total jackets.
o Stock in purchases
o Assign stock numbers for inventory jackets and keep ample supply on hand for Sales Dept.
· Wholesaled Vehicles
o Record sales in used vehicle log
o Complete wholesale report of sale.
o Prepare title and payment from wholesalers.
o Call on titles if not received when there is a payoff.
o Follow up on missing documents, if required.