Office Manager

As office manager here at Chesterton Montessori school, you’ll be responsible for

keeping the office running smoothly, speak with clientele with a professional

communication style, and support the school staff members and parents as needed.

Respect for confidentiality of information

Any combination of education, training and/or experience which demonstrates the

abilities to perform the duties as described

Pleasant and professional communication skills, verbal and written

Organized proficiency in clerical and office procedures

Willingness to learn new software programs and processes

Proficiency in Microsoft Word, Excel, Windows, Google Docs, Google Sheets, and

PowerPoint

Ability to develop sound working relationships with colleagues, school personnel,

parents, and members of the community

Ability to take directions and work independently; capacity to make decisions.

Take responsibility and follow through with job tasks

Essential Functions include but are not limited to:

Receptionist for visitors, staff, and incoming calls with a friendly demeanor

Assist with student arrival and dismissal

Maintain filing systems accurately and timely

Operation of office equipment including computer, tablet, and copier/printer

Assist school personnel during critical periods

Maintain cooperative relationships with those contacted in the course of work

assignments

Other responsibilities as determined by the Administration

Office Responsibilities:

Work with other school staff members to ensure the office runs cohesively in a pleasant

and productive manner.

Willingness to cross train on all office positions and backup other positions in the office

when necessary.

Assist the Administrator, District Manager, or CEO on special programs or reports when

necessary.

Meet with the Administrator on a regular basis to discuss programs, policies, and

problems.

In case of an emergency contact the appropriate Administrators, depending on the

nature of the emergency.

Perform other duties as determined by the Administrator.

Nature of Job/Physical Requirements/Working Conditions:

Demands of workload may be stressful due to the open office environment, frequent

interruptions, time constraints and deadlines. The employee must be organized and

able to maintain accuracy and to interact with the public and other staff.

While performing the duties of this job, the employee is required to hear and speak, to

sit continuously (job is approximately 50% sitting at a desk in front of a computer, 50%

walking/lifting); to frequently reach, stretch, bend, twist and turn, and to continuously

use hands and arms.

The employee must have good vision for this job. Visual abilities include close, color,

depth, and peripheral vision; must be able to lift 35 pounds (computer and monitors).

Occasional overtime and some in-district travel may be required. The employee must

have a willingness to work with children and provide support for staff inside the building.

Above all else, the office manager must maintain the core Montessori Educational

values in all aspects of the job. This statement contained herein reflects the general

details as necessary to describe the primary functions of this job but should not be

considered an all-inclusive listing of work requirements. This job description will be

subject to regular review.