What are the responsibilities and job description for the SSS V position at Chester County of Pennsylvania?
Summary
The Conservation District is seeking an energetic and highly organized individual to fill a Support Staff V position. This candidate will be responsible for a full range of administrative support tasks including answering phones, greeting visitors, supporting urban and agricultural teams with daily secretarial tasks, and processing mail. The candidate will have the additional responsibilities of processing and entering incoming plan submissions, collecting fees for services, preparing deposits, managing application completeness checks, updating approved permit paperwork, and conducting permit administration and issuance. Responsibilities may also include other duties and office functions as determined by District staff.
This position is looking to be filled November 3rd or onward.
Essential Duties
- Provide administrative support (arrange meetings, scheduling, create reports, handle correspondence, research, etc.).
- Receptionist or back-up receptionist duties (answer phones, make outgoing calls, direct calls, greet visitors).
- Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
- Clerical duties (fax, copy, print, etc.).
- Maintain databases, logs and spreadsheets.
- Sort and distribute incoming mail.
- Maintain supplies.
- Filing (pull files, re-file, maintain records).
- Take minutes of meetings, transcribe and distribute to appropriate parties.
- Perform special projects, as assigned.
- Perform other duties, tasks and office functions, as determined (e.g., attend conferences and meetings, facilitate meetings, etc.).
Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:
- High School Diploma or General Education Degree (GED).
- Minimum of one year of general office experience.
- Intermediate skills in using a personal computer and various software packages
- Excellent verbal and written communication skills.
- Strong typing skills (minimum of 55 wpm).
- Ability to use office machines (fax, copier, calculator, etc.).
- Strong interpersonal skills.
- Proficiency in grammar and spelling.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- This position may require a general understanding of human resource guidelines.
- Ability to work as part of a team.
- Flexibility.
- Ability to interface effectively with all levels of county management.
Preferred Skills, Knowledge & Experience:
- Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
- Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
- At least two years of customer service experience.
- Ability to establish priorities and carry tasks to completion.
- Excellent ability to handle and resolve recurring problems.
- Ability to multi-task.
- Ability to use all office equipment.
- Accurate and detail oriented.
- Excellent time management and organizational skills.
- Strong knowledge of county policies and procedure.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Intermediate to Advanced Microsoft Office skills
- Intermediate to Advanced Word skills
- Intermediate to Advanced Excel skills
- Intermediate to Advanced Access skills
- Intermediate to Advanced PowerPoint skills
- PeopleSoft skills (Financial and/or HR) or the ability to learn PeopleSoft
- Basic to Intermediate Microsoft Outlook skills (Email and Calendar)
- Basic skills to use the Internet for research purposes
