Financial Secretary- Student Services

A vacancy currently exists for a Financial Secretary within the Division of Student Services of the Chester County Intermediate Unit. This is a 260-day position, based out of the Educational Service Center in Downingtown, PA.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

If you are looking for an exciting, challenging opportunity to grow your career, don't wait – apply today to make Team CCIU even stronger tomorrow!

Summary: The Financial Secretary is responsible for managing and overseeing all financial operations for assigned School-Age Programs within Student Services. This position ensures the accurate, timely, and compliant processing of all fiscal transactions in alignment with CCIU policies and established accounting procedures.

Duties & Responsibilities

• Maintain accurate and up-to-date financial records for all assigned accounts, including instructional budget account, production accounts, and student activity accounts. Monitor expenditures and reconcile accounts to ensure fiscal accuracy and compliance with CCIU procedures.
• Prepare, record, and reconcile all invoices in a timely manner.
• Prepare and process specialized billing, ensuring accurate coding, documentation, and timely submission.
• Process purchase requisitions and vendor invoices, ensuring accuracy, appropriate approvals, and alignment with program budgets. Communicate and follow up with vendors and CCIU personnel to ensure timely fulfillment of orders and payment processing. Transmit purchase orders to vendors upon approval and confirmation from the Business Office.
• Complete online supply ordering for assigned programs, ensuring cost-effective purchasing practices, adherence to approved vendor lists, and alignment with program and instructional needs.
• Assign and track ASN (Account Sequence Number) codes for all expenditures, ensuring accurate coding, proper documentation, and compliance with financial reporting requirements.
• Oversee instructional inventory management processes, including tracking materials, managing the annual procurement process, and supporting systems that ensure programs have the resources required for instruction and operations.
• Manage vendor relationships, maintaining positive communication, monitoring service quality, and ensuring vendors meet CCIU expectations related to cost, timeliness, and product availability.
• Manage digital subscription usage, rostering, and license allocation, ensuring accurate assignment, maximizing utilization, and supporting cost-effective digital resource management.
• Conduct usage analysis across digital tools, instructional materials, and purchased resources to inform purchasing decisions, support program budgeting, and ensure effective allocation of resources.
  
  

Qualifications

• High School Diploma or equivalent required
• Experience in accounting and record keeping required
• Current police, child abuse, and FBI fingerprint clearances within 1 year required
  
  

Salary Range

SVH, Level 10: $21.47 - $26.84/hr. *Placement on band is based on years of direct experience in a comparable role.*

Schedule

7.5 hours per day (8 AM - 4 PM); 5 days per week; 260 days a year

Location:

Educational Service Center: 455 Boot Road, Downingtown, PA 19335

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Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.