What are the responsibilities and job description for the Bilingual Office Assistant position at Cherrycoatings?
About Cherry Coatings
Established in 1968, Cherry Coatings is a family-owned company and one of the largest commercial painting contractors in the United States. We provide commercial painting, architectural coatings, floor coatings, and maintenance coating services for facilities across the country. Our commitment to quality, safety, and customer service has made us a trusted partner to general contractors, property management firms, and facility managers.
Bilingual Construction Field Administrator
About the Role
Cherry Coatings is seeking a dependable, bilingual Construction Field Administrator to support our Phoenix-area operations team. The ideal candidate is organized, approachable, detail-oriented, and comfortable working in a fast-paced construction environment. This role serves as a key point of contact for field employees and supports onboarding, timekeeping, purchasing, documentation, and day-to-day office operations. Fluency in spoken and written English and Spanish is required.
Key Responsibilities
- Communicate with field employees and operations staff as assigned.
- Serve as the first point of contact for new-hire onboarding.
- Verify onboarding documentation, maintain employee records, and add new hires to the employee tracker and timekeeping system.
- Coordinate personal protective equipment distribution and provide new employees with jobsite addresses and foreman contact information.
- Escalate onboarding questions or exceptions to the Operations Manager.
- Respond to routine field inquiries involving missing time, application updates, and procedures for ordering materials and equipment.
- Attend the weekly Operations Team meeting.
- Maintain kitchen, breakroom, and office supply inventory.
- Process purchase orders accurately and promptly.
- Assist employees with TimeKeeper app downloads and device approvals.
- Review and correct TimeKeeper entries and approvals.
Additional Responsibilities
- Coordinate badging requirements, including consent forms, and drug-testing records.
- Provide requested forms to and from field teams.
- Maintain an accurate, current list of jobsite addresses.
- Provide administrative support to the team as needed.
Qualifications
- Fluency in spoken and written English and Spanish is required.
- At least one year of experience in an office or administrative environment is required.
- Construction or commercial painting experience is preferred.
- A high school diploma is preferred; equivalent experience will be considered.
- Ability to process high-volume data accurately and efficiently.
- Availability to work from 7:00 a.m. to 3:30 p.m., with Saturdays as needed.
- Proficiency with Microsoft Office, especially Excel, and comfort using an iPad.
- Strong math and numerical skills.
- Ability to operate standard office equipment.
- Excellent organizational, time-management, written communication, and verbal communication skills.
- Strong problem-solving skills and attention to detail.
- Professional demeanor and a proactive, adaptable approach.
- Consistent work history and reliable transportation.