Bond Accounts Payable and Procurement Specialist - Maintenance West

Job Title: Bond Accounts Payable and Procurement Specialist

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position: Deputy Chief of Operations or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 08

Last Updated: 06/08/2026

Pay Information

Benefits Information

JOB SUMMARY: Perform accounts payable and procurement functions for bond projects by reviewing disbursement summaries and confirming approvals for invoices and pay applications. Process invoices and payment applications in Oracle while ensuring accurate recording, tracking, and receipt of all transactions. Maintain organized project files through proper archiving and documentation practices. Manage the purchase order process to support procurement activities. Provide contract support for new and renewal agreements while ensuring compliance with District procurement policies and project requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions Frequency Percentage of Time

• Administer the input of financial data to an online real-time financial data processing system for accounts payable processing, utilizing efficient functionality of Oracle. Analyze and code invoices and vouchers with proper account distribution and ascertain that appropriate payment authorization exists. Daily 49%
• Manage Microsoft Excel spreadsheets with invoice payment data; upload invoices into Oracle; and ensure reconciliation of purchase orders. Utilize and ensure accuracy of electronic workflow processes for invoice approval; utilizing District accounting and procurement procedures to support District policies. Daily 13%
• Support procure-to-pay operations by entering and tracking requisitions, purchase orders, and receipts in compliance with District policies, ensuring accuracy, documentation and adherence to internal controls and segregation of duties. Daily 13%
• Collaborate with vendors, outside creditor representatives, auditors, and District personnel to resolve problems and maintain ongoing positive business relations. Daily 5%

Support contract management, including AIA contracts and CCSD Master Services Agreements; assist with tracking, editing, and maintaining contract documentation.

Daily 5%

Respond to telephone calls and e-mails. Route community regarding concerns, questions, and incidents. Guide people to proper personnel, offices, and buildings.

Daily 5%

Draft and prepare letters, memorandums, reports, materials. Produce documents of a specialized nature such as resolutions and change orders sent to the Board of Education. Proof material for errors.

Daily 5%

Perform other duties as assigned or requested.

Daily 5% TOTAL 100%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of a accounts payable, bookkeeping, accounting, budget, or payroll experience
• Intermediate knowledge of common office application software
• Basic knowledge of work order management system and Oracle within one (1) month after hire
• Intermediate knowledge of Microsoft Office and Google Suite
• Advanced knowledge of typical office equipment such as telephones, copiers, email, Google Suite, etc.
• Intermediate accounting/bookkeeping skills
• Intermediate verbal and written communication skills
• Advanced organizational skills
• Advanced interpersonal relations skills
• Ability to be adaptive to changing needs
• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality in all aspects of the job
  
  

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Typically a quiet noise level
• Work location is subject to change to meet the requirements of the organization
• Frequent bending and reaching
• Occasional lifting, pulling, and pushing
• Occasional standing and walking
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Visual concentration and depth perception.
• Eye/hand coordination (e.g., typing, ten key)
• Speaking and hearing
• Concentrated reading/writing/mathematics
• Varying noise levels
• May occasionally be exposed to outdoor weather conditions
• Normal office environment
• Normal school district environment
  
  

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Bachelor’s degree or equivalent amount of work experience
• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Basic knowledge of Oracle