Administrative Assistant I - Cherry Creek High School

FLSA CLASSIFICATION: Non-Exempt

COMPENSATION PLAN: Educational Support Personnel

PAY RANGE: Range 3

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SUPERVISOR: Designee dependent on assignment

LAST UPDATED: 2021

JOB SUMMARY: Under direct supervision, perform clerical tasks required in preparation of routine correspondence and reports. Screen, refer, and respond to telephone inquiries. Arrange appointments and greet visitors. Handle incoming and outgoing mail. Maintain files and record systems. Perform basic computer applications including word processing and spreadsheets. Duties and tasks are simple and repetitive. Follow existing policies, practices, and procedures. Refer questions and problems to higher levels. Report quality concerns. Assignments include: Academic Support Center and Testing; Athletics and Activities Office; Attendance and Records Office; Bibliography Services; Counseling Office; Dean’s Office; Library and Media; School’s Main Office; Registrar’s Office; School Information Specialist; and Student Achievement Services. (This position supports a Dean's Office)

DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

• Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. [Daily, 20%]
• Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. [Daily, 20%]
• Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Work on special projects as needed. [Daily, 15%]
• Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, basic department budgets, club budgets, mentor program, workshops, etc. File correspondence and other records. [Daily, 15%]
• Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. [Daily, 10%]
• Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. [Daily, 10%]
• Order and maintain supplies/inventory, and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. [Weekly, 5%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS: The minimum amounts of formal education, professional work experience, knowledge, skills, and abilities that must be met for a candidate to be considered for a position

• High school diploma or equivalent.
• Administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or School Support Para-Educator experience.   
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of common office application software.
• Intermediate knowledge of Microsoft Office.
• Basic interpersonal relations skills.
• Basic verbal and written communication skills.
• Intermediate organizational skills.
• Ability to operate common office equipment.
• Ability to work alone and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.
• Criminal background check and fingerprinting required for hire.

MINIMUM CERTIFICATIONS AND LICENSES: The minimum certifications and licenses that must be met, valid, and unexpired for a candidate to be considered for a position.

• N/A

PREFERRED QUALIFICATIONS: Any job-related formal education, professional work experience, knowledge, skills, abilities, certifications, licenses, and other criteria that are inessential and in addition to the minimum qualifications, certifications, and licenses.

• Education and/or training beyond high school.
• Experience working in an educational environment.

PHYSICAL AND MENTAL DEMANDS: The physical exertion, cognitive capacities, and work environments required to perform a position’s duties and responsibilities.

• Sedentary work.
• Moderate physical effort (lifting up to 25 pounds).
• Frequent bending and reaching.
• Occasional lifting, pulling, and pushing.
• Occasional standing and walking.
• Manual dexterity to operate a computer keyboard.
• Repetitive motions.
• Visual concentration and depth perception.
• Eye/hand coordination (e.g., typing, ten key).
• Speaking and hearing.
• Concentrated reading/writing/mathematics.
• Varying noise levels.
• May occasionally be exposed to outdoor weather conditions.
• Normal school district environment.

Additional Comments: This position supports a Dean's Office.