Coordinator, Special Education Compliance

Job Description Code: 2E.025

Division/Department: Academics and Accountability

Pay Grade: Coordinator

Pay Type: Salaried; Exempt

Retirement: TRS

Contract Work Year: 233 Days

Reports To: Director, Special Education Compliance

Evaluation Instrument: PEI

Minimum Qualifications

Bachelor’s degree required; Master’s degree preferred. Deep working knowledge of IDEA and Georgia special education regulations. Minimum five (5) years’ experience in district or system level special education compliance, facilitation, or leadership. Demonstrated experience with compliance systems, training design, and quality assurance. Prior district level compliance leadership preferred. Experience supporting or attending high risk IEP meetings and developing written procedures, monitoring tools, or compliance frameworks preferred. Strong written guidance and professional learning design skills.

GOAL

To provide districtwide leadership for IDEA compliance systems, guidance, quality assurance, and professional learning. This role owns the development, maintenance, and monitoring of compliance infrastructure and ensures consistent application across schools, while escalating high risk, precedent setting, or legally sensitive matters to Director and Executive leadership. This position serves as the district’s system owner for special education compliance practices, distinct from operational school support.

Representative Duties & Responsibilities

• Own and maintain districtwide IDEA compliance guidance, tools, written procedures, and decision frameworks.
• Develop and update compliance protocols related to: IEP development and implementation, timelines and procedural safeguards, Manifestation Determination Reviews (MDRs), Prior Written Notice (PWN) and records integrity and documentation standards.
• Ensure all guidance aligns with IDEA, Section 504 (where intersecting), Georgia rules, and district governance documents.
• Serve as the authoritative system owner, not a case manager.
• Design and oversee district compliance monitoring cycles (including IEP quality reviews, timeline audits, MDR and discipline related compliance checks, analyze trends, identify systemic risk, and recommend corrective action).
• Provide regular compliance insights to the Director and Executive Director.
• Coordinate corrective action support with Directors and Leads.
• Gathers, validates, and prepares special education data required for state and federal reporting, including but not limited to timelines, LRE, preschool exit, post-secondary outcomes, and parent survey data.
• Builds and runs compliance reports from the IEP system and other district authorized systems of record.
• Reviews data for accuracy, completeness, and alignment with documentation prior to submission.
• Coordinates with schools to resolve data errors or gaps and ensures corrections are completed within required timelines.
• Prepares submission ready data summaries for Director review and approval.
• All state reporting data prepared by the Compliance Coordinator is submitted through established district reporting channels following Director review and Executive Director accountability.
• Design and maintain the district’s special education compliance training architecture (including new SEF onboarding, annual compliance refreshers, targeted training tied to audit trends or emerging risk).
• Develop training materials and guidance; delivery may occur through Leads or Directors as appropriate.
• Ensure consistency of messaging and expectations across all schools.
• Attend escalated IEP meetings involving parent advocates or attorneys, system identified compliance risk, complex procedural issues requiring district level clarification.
• Provide procedural guidance and compliance framing during meetings.
• Escalate matters involving litigation threat, OCR risk, or precedent to the Director or Executive Director, consistent with escalation protocols.
• Support compliance integrity; final legal or precedent setting decisions remain above this role.
• Collaborate with: Director, Special Education Compliance, Section 504 Lead, Special Education Leads (SEF, SLP, School Psychologist), Technology, Records, Discipline, and Student Services teams.
• Ensure compliance systems align with instructional realities without assuming instructional supervision.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Ensure adherence to appropriate safety procedures.
• Follow federal and state laws, as well as Board policies.
• Perform other duties as assigned.
  
  

IMPORTANT NOTES

Essential Duties

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

Minimum Requirements

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.

Fringe Benefits

FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.

Adopted: May 2026

Revised: