What are the responsibilities and job description for the Administrative Assistant position at Cherished Hearts Private Home Care, LLC?
Benefits:
- Company parties
- Flexible schedule
- Opportunity for advancement
Job Summary
Cherished Hearts Private Home Care, LLC is seeking a highly organized, dependable, and proactive Administrative Assistant to support daily operations. This role is essential to maintain compliance, managing administrative systems, and ensuring smooth coordination across staff and services.
The ideal candidate is detail oriented, confident in managing multiple responsibilities, and comfortable working in a fast paced healthcare environment. This individual will support leadership directly while also assisting with documentation systems, scheduling, and staff communication.
The ideal candidate is detail oriented, confident in managing multiple responsibilities, and comfortable working in a fast paced healthcare environment. This individual will support leadership directly while also assisting with documentation systems, scheduling, and staff communication.
Responsibilities
- Manage executive calendar, appoitments, and scheduling.
- Mointor and respond to emails in a timely and professional manner
- Coordinate meetings, prepare materials, and document key notes
- Assist with internal and external communications
- Oversee daily use of Therap to ensure documentation is completed accurately and on time
- Monitor Tellus (EVV) for proper clock in/out service verfication
- Identify and address documentation errors or missing entries
- Follow up with staff to ensure compliance with required documentation
- Maintain organized physical filing systems
- Assist with staff onboarding documentation and compliance tracking
- Track required trainings (CPR, CPI, etc.) and ensure records are up to date
- Support scheduling coordination and operational workflows
- Serve as a point of contact for staff needing assistance with systems or documentation
- Communicate expectations clearly and professionally to team members
- Provide regular updates to leadership regarding compliance and operational status
Qualifications
- High school diploma/GED required, Associate’s degree or administrative training is preferred
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects