What are the responsibilities and job description for the Administrative Specialist II position at Chenega Professional & Technical Services?
Overview
Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Professional & Technical Services, LLC, a Chenega Professional Services’ company, is looking for an Administrative Specialist II to provide administrative support services to the Office of Acquisition Management (OAM) and Management and Budget (MB) within the Department of Energy’s (DOE) National Nuclear Security Administration (NNSA). Specifically, this individual will support NNSA’s Office of Acquisition Management (OAM).
We are looking for creative, collaborative, experienced, and driven individuals to join our team! Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, and determination to innovate scalable solutions for our clients.
Responsibilities
- Create and monitor Purchase Request (PR) number assignment, routing, coordination, preparation, work loading, and customer support utilizing requisite databases (such as STRIPES) in accordance with identified government-furnished guidelines.
- Preparation of correspondence, collection of documents, and identification of required documents and specific language and creation of copies, as needed, in response to Freedom of Information Act (FOIA) request actions and legal request actions.
- Records management and archival support including supporting Records Inventory Disposition Schedule (RIDS) activities such as conduct of inventories, preparation of documentation, packaging records to be shipped to the Federal Records Center (FRC) and preparation and coordination of records destruction. All records management work will be processed in accordance with DOE Directives O 243.1 and 243.2, U.S Code 44, and 36 Code of Federal Regulations.
- Order and maintain office supply inventories.
- Process and coordinate OAM facility and equipment service requests.
- Conduct inventories of OAM property on an as needed basis.
- Provide daily mail support and distribution, which includes packaging and mailing of boxes by FedEx or certified mail.
- Update and maintain the OAM Self-Help Guide; not to include the OAM intranet page.
- Provide other miscellaneous non-personal office administrative support as needed within the terms of the contract, as approved by the Program Manager.
Qualifications
- Must be able to report on-site to the clients Albuquerque, NM location for work.
- Minimum of a high school diploma
- Minimum of 3 years of experience specializing in administrative support
- Proficiency with Microsoft Word, Excel, PowerPoint, Exchange/Outlook Mail, Internet Explorer